Accounts Administrator

Opensoft Systems Ltd; Knaresborough; On-site; GBP 12,000 - 16,000; Part time

Benefits offered by this job

Competitive salary

Flexible part-time hours

Supportive team environment

Structured training and ongoing help

Career development opportunities

Job summary

Opensoft Systems Ltd in Knaresborough is seeking an organised Accounts Administrator to join our small finance team on a part-time basis. The role covers expenses processing, purchase ledger, supplier administration and general office support.

You will maintain financial procedures, manage supplier records, process invoices and assist with payroll adjustments as needed. Strong Excel skills, attention to detail and the ability to prioritise work are essential.

Qualifications

• Experience in accounts, finance or administration.
• Excellent attention to detail and accuracy.
• Strong numerical and organisational skills.
• Proficient in Microsoft Excel and Microsoft Office.
• Ability to prioritise workload and meet deadlines.
• Excellent communication skills.
• Proactive and methodical in work approach.

Responsibilities

• Process expenses and credit card administration with supporting documents.
• Maintain purchase ledger and raise purchase orders.
• Manage supplier and customer accounts and records.
• General office administration and procedures.

Skills

Attention to detail

Numerical skills

Organisational skills

Excel & Office

Prioritisation

Communication

Proactive approach

Education

AAT qualification or studying towards AAT

Tools

Sage

Expense management systems

Job description

Maximise your chances of a successful application to this job by ensuring your CV and skills are a good match.

Location: Knaresborough, North Yorkshire

Part-Time | Permanent

2 Days per Week (Flexible)

Competitive Salary

We are seeking an organised and detail-oriented Accounts Administrator to join our team on a part-time basis.

About The Role

As an Accounts Administrator, you will play a key role in supporting the smooth operation of the finance function and wider business administration activities. This varied position offers responsibility across expenses processing, purchase ledger, supplier administration and general office support.

Expenses & Credit Card Administration

• Process employee mileage and expense claims.
• Review and process management expenses.
• Reconcile company credit card transactions.
• Manage expense transactions and ensure supporting documentation is complete.
• Check VAT calculations, coding and project allocations.
• Reconcile expense and bank statements.
• Process expense-related payroll adjustments.

Purchase Ledger & Purchasing

• Process supplier invoices accurately and in a timely manner.
• Raise and issue purchase orders.
• Match invoices to purchase orders and investigate discrepancies.
• Process online purchases and supplier transactions.
• Obtain required purchase approvals.
• Reconcile supplier payments and direct debits.
• Maintain accurate purchasing records.

Supplier & Customer Administration

• Set up and maintain customer accounts and online portals.
• Upload invoices and supporting documentation.
• Monitor payment schedules and portal requirements.
• Maintain supplier records and certification documents.
• Coordinate annual supplier evaluations and documentation.

General Administration

• Maintain financial procedures and work instructions.
• Monitor and order office, kitchen and training supplies.
• Assist with marketing material stock control.
• Arrange Office Consumables and supplier deliveries.

Essential

Skills & Experience

• Previous experience in an accounts, finance or administration role.
• Excellent attention to detail and accuracy.
• Strong numerical and organisational skills.
• Good working knowledge of Microsoft Excel and Microsoft Office.
• Ability to prioritise workload and meet deadlines.
• Strong communication skills.
• Proactive and methodical approach to work.

Desirable

• Experience with Sage accounting software.
• Experience of purchase ledger processing.
• Understanding of VAT and invoice processing.
• Experience using expense management systems.
• AAT qualification or currently studying towards AAT.

Personal Attributes

• We're looking for someone who is:
• Highly organised and dependable.
• Accurate and thorough in their work.
• Able to work independently and as part of a team.
• Flexible and willing to support different areas of the business.
• Professional and discreet when handling confidential information.
• Positive, proactive and customer focused.

What We Offer

Competitive salary

Flexible part-time hours

Supportive and friendly team environment

Structured training and ongoing support

Opportunities for professional development

Long-term career prospects within a growing business