Accounts Administrator

Joseph Gallagher Limited; Grays; On-site; GBP 24,000 - 32,000; Full time

Job summary

Joseph Gallagher Limited is seeking an Accounts Administrator to join our finance team in Orsett. You will specialise in data entry into the Group’s accounting systems, primarily purchase ledger, and support cash book and subcontractor data entry.

The successful candidate will work with COINS ERP during a migration, ensuring accurate processing and timely reconciliations, and will liaise with internal teams and suppliers.

Qualifications

• Hands-on COINS experience with workflows.
• Accurate data entry with attention to detail.
• IT literate; proficient in ERP systems and Excel.
• Experience with purchase ledger and cash book processing, invoice matching.
• Able to liaise with internal teams and third parties.
• Experience maintaining standing data.

Responsibilities

• Data entry into the Group’s accounting systems, primarily purchase ledger entry.
• Maintain standing data and assist other team members as directed by Line Manager.
• Support processing of sales ledger and cash book transactions as needed.
• Assist in transition to COINS ERP system and ensure accurate data during rollout.

Skills

COINS experience

Data entry

Purchase ledger

Cash book

Invoice matching

Excel

ERP systems

Detail-oriented

Team player

Communication

Tools

COINS ERP

Excel

ERP systems

Job description

Location: Orsett Monday to Friday Hours: 40 hours per week
Salary: Competitive (DOE)

Key Responsibilities / Role Purpose

Reporting to the Accounts Manager, the role is one of a team of Accounts Administrators responsible for data entry into the Group’s accounting systems, primarily purchase ledger entry, but also covering sales, cash book and subcontractor data entry, and maintaining standing data. Each Accounts Administrator will be allocated a number of accounts to deal with as their primary responsibility but will also be expected to assist others within the team as directed by their Line Manager.

The Group is transitioning to a new ERP system (COINS), and a key requirement for this role is prior experience of COINS to assist in the transition and successful role out of the system.

Required Experience, Knowledge and Qualifications

Required

• Demonstrable hands-on experience of working with COINS, including workflows
• Accuracy and attention to detail
• IT literate (ERP systems, Excel, etc), including data import
• Experience of processing purchase ledger and cash book transactions, including invoice matching and scheduling invoices for payment.
• Query resolution, including liaising with other internal functions and third parties as appropriate.
• Experience of maintaining standing data

Desired

• Experience in completing bank account reconciliations.
• Experience in completing debtor and creditor account reconciliations, including investigating differences.
• Experience of processing sales ledger and subcontractor transactions
• Familiarity with VAT and CIS requirements, including subcontractor verification.

Personal Attributes

• Team player
• Good oral and written communication skills
• Self starter with strong time management skills
• Excellent people skills, able to deal with all situations with tact and diplomacy.
• Ability to build strong working relationships within the Finance team and across functions.

Performance Indicators

• Volume and accuracy of data processed

• Successful query resolution

• Timely and accurate performance of reconciliations and follow up of differences.

Company Background

The Joseph Gallagher Group is a family owned Civil Engineeringbusiness that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.

LIFE Culture

We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.

Disability Confident Committed

We area disability confident employer and we'recommitted to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

Reasonable Adjustments

We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at [e-mail].