Account Assistant

Codis; Haverhill; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Attractive Salary

Training & Development

Open and friendly working environment

Job summary

Codis is seeking an Accounts Assistant to support the Finance function, focusing on accurate recording, invoice validation and processing controls, and routine month-end tasks. You will work with the Finance Business Partner and AP/Treasury Accountant, posting journals and maintaining records.

You will assist with bank postings, reconciliations, accruals and prepayments, and support audit requests. The role offers a stable environment and opportunities for development within a growing team.

Qualifications

• Experience in Accounts Assistant or similar finance role.
• Knowledge of accounting principles and procedures.
• Experience with reconciliations and GL postings.
• Experience handling purchase orders and invoice processing.
• Excellent attention to detail and accuracy.
• Strong organisation and time management skills.
• Proficient in Excel and finance systems.
• Able to communicate across departments.
• AAT qualification or studying towards accounting.
• Experience supporting month-end close processes.
• Experience using ERP/accounting systems.

Responsibilities

• Review supplier invoices to ensure processing meets requirements.
• Verify PO numbers where applicable and GRN status before processing.
• Post and allocate bank transactions in the finance system.
• Perform routine bank reconciliations and investigate discrepancies.
• Prepare and post routine journals including accruals and prepayments.
• Maintain supporting schedules for accruals, prepayments and balance sheet accounts.
• Support month-end close to meet reporting deadlines.
• Respond to finance-related queries from internal and external stakeholders.
• Maintain accurate supplier and financial records.

Skills

Accounts experience

Invoice processing

Reconciliations

Month-end support

Excel proficiency

ERP system usage

Education

AAT qualification / studying

Tools

ERP software

Finance systems

Job description

The Accounts Assistant will support the efficient operation of the Finance function by ensuring financial transactions are accurately recorded, processed and reconciled. The role will have a strong focus on invoice validation and processing controls, bank transaction posting, reconciliations, and routine month-end activities.

Working closely with the Finance Business Partner and AP/Treasury Accountant, the Accounts Assistant will support the month-end close process through the posting of routine journals, including accruals and prepayments, while maintaining accurate financial records and documentation.

Your Responsibilities

You will:

Purchase Invoice Control & Processing

• Review supplier invoices to ensure they meet company requirements for processing.
• Verify that valid purchase order numbers are provided where applicable.
• Check that goods or services have been receipted (GRN'd) prior to invoice processing.
• Liaise with budget holders and operational teams to resolve invoice queries and obtain missing approvals or receipts.
• Prepare invoices for processing in accordance with company procedures and controls.
• Provide support with invoice entry and processing during periods of high workload or absence within the Accounts Payable function.

Cash & Banking

• Post and allocate bank transactions accurately within the finance system.
• Assist with the daily management of financial transactions and cash movements.
• Perform regular bank reconciliations and investigate any discrepancies.

Reconciliations

• Complete routine balance sheet reconciliations.
• Reconcile key control accounts and maintain supporting documentation.
• Investigate and resolve reconciling items in a timely manner.
• Escalate complex issues where appropriate.

Month-End Support

• Prepare and post routine journals, including simple accruals and prepayments, using established schedules and guidance.
• Post journals prepared or approved by the Finance Business Partner or Finance Manager.
• Maintain supporting schedules for accruals, prepayments and other balance sheet accounts.
• Assist with month-end close activities to ensure reporting deadlines are achieved.
• Support internal and external audit requests as required.

General Finance Support

• Maintain accurate supplier and financial records.
• Respond to finance-related queries from internal and external stakeholders.
• Assist with improving finance processes and controls.
• Provide general support to the Finance team and undertake ad hoc duties as required.

Our Requirements

· Proven recent experience in an Accounts Assistant, Finance Assistant or similar finance role.

· Proven experience and knowledge of accounting principles.

· Proven experience of reconciliations and general ledger postings.

· Proven experience working with purchase orders and invoice processing procedures.

· Excellent attention to detail and accuracy.

· Good organisational and time management skills.

· Competent user of Microsoft Excel and finance systems.

· Ability to communicate effectively with colleagues across different departments.

· AAT qualified or currently studying towards an accounting qualification.

· Proven experience supporting month-end close processes.

· Proven experience using ERP or accounting systems.

Key Competencies

· Methodical and well organised.

· Strong numerical ability and attention to detail.

· Proactive approach to problem solving.

· Able to work independently and as part of a team.

· Reliable, professional and trustworthy.

· Committed to delivering high-quality work and meeting deadlines.

Your Benefits

· Attractive Salary

· Training & Development

· Open and friendly working environment

Culture & Values

We bring our culture to life in the way we work every day. Our culture enables career development and talent management, we recognise that how we do things is as important as what we do, and our values set out how we achieve our goals and help us "do it right".

Diversity & Inclusion

We are committed to nurturing a culture of diversity and inclusion that contributes to improving innovation, performance, and engagement. We value transparency, mutual respect, and equal treatment of people. For this reason, we are firm in protecting our employees against any forms of discrimination.

We are Disability Confident - Committed which means we make reasonable adjustments to our process and offer interviews to disabled people who meet the minimum criteria for our vacancies. If you would like any assistance or require the application to be completed in a different format, please call or contact our Haverhill site reception.

Environment, Social and Governance

We strongly believe that the success of our company lies in its capacity to adapt to tomorrow’s challenges. Our responsibility as a company is to provide sustainability and resilience to the pharmaceutical value chain.

CODIS

Website: https://codis.com

Apply Today!

Find out more about this exciting opportunity, apply today or contact Marie Meekings.