Accounts Administrator

Fáilte Ireland; Belfast City District; On-site; GBP 22,000 - 30,000; Full time

Job summary

Staffline Ireland, on behalf of a leading Estate Agent, is seeking an Accounts Administrator in Belfast to manage high volumes of supplier invoices and client statements within the property CRM and accounting systems.

You will verify invoices, process payments, reconcile accounts, and support month-end procedures while ensuring accuracy and compliance with company policies. Strong attention to detail and proficiency with accounting software are essential.

Qualifications

• Previous experience in accounts assistant, accounts payable, accounts receivable, or finance administration roles.
• Experience processing high volumes of invoices and financial transactions.
• Strong attention to detail and high level of accuracy.
• Good organisational and time management skills.
• Proficiency with accounting software and financial systems.
• Strong communication skills when dealing with clients, suppliers, and internal teams.
• Experience using property CRM systems is desirable.

Responsibilities

• Process a high volume of supplier invoices related to property maintenance, services, and operational costs.
• Verify invoices and ensure correct coding to properties, departments, or cost centres.
• Prepare and process supplier payment runs.
• Reconcile supplier statements and resolve discrepancies.
• Maintain accurate supplier records within the CRM and finance systems.
• Generate and issue client statements through the property CRM system for property sales, lettings commissions, management fees, and related services.
• Post and allocate incoming payments including bank transfers, card payments, and other payment methods.
• Maintain accurate customer account records.
• Monitor tenant debtor reports and assist with credit control activities.
• Follow up on overdue rent arrears via phone and email where necessary.
• Resolve landlord and tenant queries and discrepancies.
• Assist with bank reconciliations and financial record maintenance
• Support month-end procedures including reconciliations and reporting of outstanding balances.
• Ensure all financial transactions are recorded accurately and in line with company policies.
• Work extensively within the company's property CRM and accounting systems.
• Identify discrepancies between systems and assist in resolving them.
• Support improvements to invoicing, payment, and financial processes.
• Any other duties role may involve.

Skills

Attention to detail

Time management

Communication skills

Numeracy

Proficiency with accounting software

CRM experience

Education

AAT qualification

Studying towards AAT

Tools

Accounting software

CRM systems

Job description

Accounts Administrator

Staffline Ireland are recruiting on behalf of a leading Estate Agent for an Accounts Administrator. The Accounts Administrator will play a key role in managing high volumes of purchase ledger invoices, payments, and financial records within the company's property CRM and accounting systems. The role involves issuing statements to clients, processing supplier invoices, maintaining accurate financial records, and supporting the finance team with reconciliation and reporting tasks.

Responsibilities:

• Process a high volume of supplier invoices related to property maintenance, services, and operational costs.
• Verify invoices and ensure correct coding to properties, departments, or cost centres.
• Prepare and process supplier payment runs.
• Reconcile supplier statements and resolve discrepancies.
• Maintain accurate supplier records within the CRM and finance systems.
• Generate and issue client statements through the property CRM system for property sales, lettings commissions, management fees, and related services.
• Post and allocate incoming payments including bank transfers, card payments, and other payment methods.
• Maintain accurate customer account records.
• Monitor tenant debtor reports and assist with credit control activities.
• Follow up on overdue rent arears via phone and email where necessary.
• Resolve landlord and tenant queries and discrepancies.
• Assist with bank reconciliations and financial record maintenance
• Support month-end procedures including reconciliations and reporting of outstanding balances.
• Ensure all financial transactions are recorded accurately and in line with company policies.
• Work extensively within the company's property CRM and accounting systems.
• Identify discrepancies between systems and assist in resolving them.
• Support improvements to invoicing, payment, and financial processes.
• Any other duties role may involve.

Person Specification:

• Previous experience in accounts assistant, accounts payable, accounts receivable, or finance administration roles.
• Experience processing high volumes of invoices and financial transactions.
• Strong attention to detail and high level of accuracy.
• Good organisational and time management skills.
• Proficiency with accounting software and financial systems.
• Strong communication skills when dealing with clients, suppliers, and internal teams.

Desirable Criteria:

• Experience working in estate agency, property management, or lettings.
• Experience using property CRM systems.
• AAT qualification or currently studying towards AAT.
• Understanding of UK VAT and invoicing processes.

The Rewards

The successful Accounts Administrator will enjoy a competitive salary depending on experience.

Location

The Accounts Administrator role will be based in Belfast.