Accommodation Compliance & Inspections Assistant

Diversity Dashboard; Sheffield; On-site; GBP 25,000 - 27,000; Full time

Benefits offered by this job

A minimum of annual leave

Generous pension scheme

Flexible working opportunities

Job summary

The University of Sheffield is seeking a Contracts and Compliance Assistant to support statutory compliance across on-campus and partnership accommodation. You will coordinate inspections, audits, and maintenance records, helping ensure a safe and compliant living environment for students.

This full-time role involves collaboration with multiple teams, maintaining documentation, and supporting the ACS Contracts Team.

Qualifications

• Good standard of general education to GCSE or equivalent with strong numeracy and literacy.
• Working knowledge of building maintenance demands and requirements.
• Experience applying defined processes and procedures.
• Excellent IT skills with spreadsheets, presentations and email.
• Strong written and verbal communication skills for collaboration with colleagues and students.
• Experience in administration with databases and documentation.
• Ability to multitask and meet deadlines with attention to detail.
• Knowledge of student accommodation lettings and maintenance in higher education (Desirable).
• Experience supervising staff (Desirable).

Responsibilities

• Monitor planned maintenance across the University accommodation portfolio and coordinate resident communications.
• Create annual audit plans to monitor statutory compliance and Code of Practice adherence.
• Maintain the Accommodation Compliance Tracker and raise anomalies.
• Support delivery of statutory compliance audits across the portfolio.
• Develop and deliver annual exit inspection programme and maintain inspection records.
• Coordinate daily supervision of summer inspectors and allocate inspection tasks.
• Inspect family accommodation and assist with damage queries and turnaround.
• Log maintenance requests in CAFM and assign follow-ups.
• Coordinate Personal Emergency Evacuation Plans (PEEPs) and monitor adaptations.
• Attend meetings with minute-taking and provide admin support to ACS Contracts Team.

Skills

GCSE

Maintenance knowledge

Process adherence

IT skills

Communication

Administration

Multitasking

HE accommodation knowledge

Education

GCSE or equivalent

Tools

Microsoft Office/Google Suite

CAFM system

Job description

The University of Sheffield is seeking a Contracts and Compliance Assistant to support statutory compliance across on-campus and partnership accommodation. You will coordinate inspections, audits, and maintenance records, helping ensure a safe and compliant living environment for students.

This full-time role involves collaboration with multiple teams, maintaining documentation, and supporting the ACS Contracts Team.