Academy Operations Administrator

SAMpeople; Leeds; Hybrid; GBP 22,000 - 29,000; Full time

Job summary

Co-op Academy Brierley is seeking an experienced Academy Operations Administrator to support the Headteacher and senior leaders. You will manage front-of-house duties, daily cover logistics, HR tasks, recruitment onboarding, pupil welfare, and data systems to ensure smooth academy operations.

The role requires strong organisational skills, ICT proficiency, and a collaborative approach within a busy educational setting. Term-time plus 10 days and a supportive benefits package are offered.

Qualifications

• 5 GCSEs (A*–C / 4–9) in English and Maths.
• Clerical/administrative experience and strong ICT skills.
• Experience communicating effectively with the public both face-to-face and in writing.
• Outstanding organisational skills with sharp attention to detail.
• A collaborative team player with excellent patience and interpersonal skills.

Responsibilities

• Front of House & Customer Service: be the welcoming face and voice of the academy—answering enquiries, greeting visitors, and handling main inbox communications with parents and carers.
• Daily Cover & Staffing Logistics: manage day-to-day cover arrangements, deploy supply staff, and liaise with agencies to ensure minimal disruption to learning.
• HR & Compliance Administration: maintain HR software (SAMpeople), monitor attendance thresholds, collate data for line managers, and manage the SCR.
• Recruitment & Onboarding: coordinate recruitment up to conditional offer stage, perform pre-employment checks, and oversee induction/leaver processes.
• Pupil Support & Welfare: assist with pupil absence management, first aid/welfare duties, safe arrivals/departures, and lunch service coordination.
• Systems & Data: maintain Arbor MIS records, assist with GDPR compliance, and quality assure internal and external academy communications.

Skills

Clerical/administrative experience

Strong ICT skills

Experience communicating with the pub­

Education

5 GCSEs English and Maths (A*-C / 4-9)

Tools

SAMpeople

Arbor MIS

Job description

Academy Operations Administrator

Are you an organised, proactive, and welcoming administrative professional looking to make a real difference in an educational community?

At Co-op Academy Brierley , we are looking for a dedicated Academy Operations Administrator to join our supportive, passionate team.

As the operational heart of the academy, you will work closely with the Headteacher and senior leadership team to deliver smooth, high-quality administrative, HR, reception, and daily cover support. If you thrive in a dynamic environment, love dealing with people, and want a role where what you do truly counts, we would love to hear from you!

Key Responsibilities

In this varied and rewarding role, you will be involved with:

• Front of House & Customer Service: Be the welcoming face and voice of the academy—answering enquiries, greeting visitors, and handling main inbox communications with parents and carers.
• Daily Cover & Staffing Logistics: Manage day-to-day cover arrangements, deploy supply staff, and liaise with agencies to ensure minimal disruption to learning.
• HR & Compliance Administration: Maintain our HR software ( SAMpeople ), monitor attendance thresholds, collate data for line managers, and manage the Single Central Record (SCR).
• Recruitment & Onboarding: Coordinate recruitment up to conditional offer stage, perform pre-employment checks, and oversee induction/leaver processes.
• Pupil Support & Welfare: Assist with pupil absence management, first aid/welfare duties, safe arrivals/departures, and lunch service coordination.
• Systems & Data: Maintain Arbor MIS records, assist with GDPR compliance, and quality assure internal and external academy communications.

What We Are Looking For

We are seeking a candidate who is resilient, self-motivated, and committed to high standards.

• 5 GCSEs (A*–C / 4–9) in English and Maths, or equivalent.
• Previous clerical/administrative experience and strong ICT skills.
• Experience communicating effectively with the public both face-to-face and in writing.
• Outstanding organisational skills with sharp attention to detail.
• A collaborative team player with excellent patience and interpersonal skills.

Why Join Co-op Academies Trust?

You’ll be joining a diverse, cooperative learning community that genuinely values its staff and holds community at its core. We offer an outstanding package of benefits:

• Work-Life Balance: Enjoy school holiday periods off work (Term time plus 10 days).
• Co-op Discounts: 10% discount on Co-op branded food, plus increased promotional discount periods throughout the year.
• Financial Security: Access to the Local Government Pension Scheme (LGPS), travel season ticket loans, and pay-deducted savings/loan schemes.
• Health & Wellbeing: Free flu vaccines, Cycle to Work scheme, discounted Nuffield Gym memberships, and 24/7 access to health, wellbeing, and financial support services.
• Values-Driven Culture: Guided by our 'Ways of Being Co-op': Do what matters most , Be yourself always , Show you care , and Succeed together.

Co-op Academies Trust is committed to safeguarding and protecting the welfare of children and vulnerable adults as its number one priority. This post is subject to an enhanced DBS check. We are an Equal Opportunities Employer and welcome applications from all backgrounds.

Co-op Academy Brierley

Robin Kitchen [Brierley]

[e-mail]

Cross Green Lane
Leeds
West Yorkshire
LS9 0BA

Co-op Academies Trust as an aware employer is committed to safeguarding and protecting the welfare of children and vulnerable adults as its number one priority. This commitment to robust recruitment, selection and induction procedures extends to organisations and services linked to the Trust on its behalf.

Co-op Academies Trust is committed to the safeguarding and welfare of children and young people and expects all its employees and volunteers to share this commitment. This post is exempt under the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. The successful applicant will be subject to an enhanced check by the DBS and satisfactory references. All our colleagues are expected to demonstrate a commitment to co-operative values and principles.