Academic Administrator

John Locke Institute; Greater London; Remote; GBP 40,000 - 52,000; Full time

Benefits offered by this job

Work from anywhere in the world

Engagement with bright students and academics

Creative freedom and innovation encouraged

Job summary

An esteemed academic institution is seeking an Academic Administrator to support the delivery of their academic programmes. This fully remote role involves coordinating schedules, maintaining records, and ensuring compliance with academic standards. The ideal candidate will possess exceptional organisational skills, be proactive, and have experience in academic settings. This position offers the opportunity to engage with a talented team and contribute to shaping the future of education through high-quality academic support.

Qualifications

• Highly organised and detail-oriented individual.
• Proficient in managing tasks and prioritising effectively.
• Experience in academic administration is a plus.
• Confidence interacting with senior academics, educators, and international contributors.
• High level of professionalism, discretion, and reliability.

Responsibilities

• Coordinate academic schedules, tutorials, and assessments.
• Serve as a liaison for faculty and guest lecturers.
• Handle daily administrative tasks for programme delivery.
• Ensure quality compliance in all academic activities.
• Manage communications with faculty before, during, and after programmes, ensuring clarity, professionalism, and responsiveness.
• Assist in onboarding new faculty and contributors, ensuring they understand Institute expectations, processes, and standards.
• Handle day-to-day administrative tasks essential to academic programme delivery, including data management, document organisation, and digital filing.
• Maintain accurate academic records, including attendance, performance data, and evaluation materials.
• Prepare correspondence, briefings, and internal communications for the Academic Director(s).
• Help ensure that all academic activities meet the Institute’s standards for quality, integrity, and rigour.
• Monitor compliance with internal processes, submission requirements, and deadlines across academic teams.
• Support implementation of academic policies and improvements to workflows and systems.

Skills

Exceptional organisational skills

Strong written communication skills

Ability to manage multiple tasks

Confidence with senior academics

Professionalism and discretion

Competence with digital tools

Proactive, solutions-oriented approach

Tools

Google Workspace

CRM systems

Spreadsheets

Job description

Position Summary

The Academic Administrator will play a key role in supporting the smooth and successful delivery of the Institute’s academic programmes. Working closely with the Academic Director(s), the Academic Administrator will provide operational, logistical, and administrative support across the full academic workflow from faculty coordination to content management to compliance with Institute standards and deadlines.

The ideal candidate is highly organised, proactive, and comfortable working across time zones with senior academics and professional staff. They will maintain exceptionally high standards, anticipate operational needs, and help ensure that each programme reflects the Institute’s commitment to excellence.

Key Responsibilities

Academic Operations & Logistics

• Support the Academic Director(s) in coordinating academic schedules, tutorials, lectures, and assessments across multiple global programmes.
• Oversee the logistical preparation of academic materials, programme handbooks, and resources.
• Track deadlines and ensure timely submission of syllabi, teaching plans, reading lists, and other academic documents.

Faculty & Contributor Coordination

• Serve as a primary point of contact for faculty, guest lecturers, graders, and academic contributors.
• Manage communications with faculty before, during, and after programmes, ensuring clarity, professionalism, and responsiveness.
• Assist in onboarding new faculty and contributors, ensuring they understand Institute expectations, processes, and standards.

Administrative Support

• Handle day-to-day administrative tasks essential to academic programme delivery, including data management, document organisation, and digital filing.
• Maintain accurate academic records, including attendance, performance data, and evaluation materials.
• Prepare correspondence, briefings, and internal communications for the Academic Director(s).

Quality Assurance & Compliance

• Help ensure that all academic activities meet the Institute’s standards for quality, integrity, and rigour.
• Monitor compliance with internal processes, submission requirements, and deadlines across academic teams.
• Support implementation of academic policies and improvements to workflows and systems.

Required Skills & Qualifications

• Exceptional organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks simultaneously and prioritise effectively.
• Confidence interacting with senior academics, educators, and international contributors.
• High level of professionalism, discretion, and reliability.
• Competence with digital tools (Google Workspace, CRM systems, spreadsheets).
• A proactive, solutions-oriented approach to work.

Preferred Qualifications

• Prior experience in academic administration, programme coordination, or higher-education operations.
• Familiarity with classical liberal arts, philosophy, politics, economics, or related disciplines.
• Experience supporting academic teams across different time zones and international contexts.

What We Offer

• Fully Remote Role
• Work from anywhere in the world (except the British Virgin Islands).
• Potential travel to our international summer programmes in prestigious locations.
• Inspiring Work
• Engage with bright students and leading academics from top universities worldwide.
• Mission-Driven Work
• Be part of an organization dedicated to inspiring the next generation of thinkers.
• Supportive Team
• Work alongside a highly competent and motivated team dedicated to your success.
• Creative Freedom
• Your ideas and initiatives are valued—we encourage innovation.