264560 (KA)Medical Physics Administration Manager

NHS Lothian; City of Edinburgh; On-site; GBP 40,000 - 56,000; Full time

Job summary

NHS Lothian is seeking an experienced Medical Physics Administration Manager to lead our administrative teams within the Department of Medical Physics. The role focuses on delivering high-quality clinical and healthcare science support, driving service improvement, and ensuring efficient administrative systems and processes.

You will work closely with senior management, monitor performance, coordinate a demanding workload, and maintain confidentiality and accuracy in all activities.

Qualifications

• Excellent communication and interpersonal skills.
• Ability to liaise confidently with senior managers and multidisciplinary teams.
• Strong leadership and team management capability.
• Attention to detail and commitment to service improvement.

Responsibilities

• Lead and develop the administrative team within the Department of Medical Physics.
• Drive delivery and continuous improvement of administrative services.
• Monitor waiting times, performance targets and efficiency of systems.
• Use data and performance information to identify opportunities for improvement and workforce planning.

Skills

Communication skills

Interpersonal skills

Leadership

Analytical mind

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
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• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.
  

Tip: Think of AI as a helper, not a substitute. We want to understand younot an AI tool.
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.
Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.
We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.
This post requires the post holder to have a PVG Scheme membership/record. If the post holder is not a current PVG member for the required regulatory group (i.e. child and/or adult) then an application will need to be made to Disclosure Scotland and deemed satisfactory before they can begin in post.
An exciting opportunity has arisen to join the Department of Medical Physics as our Medical Physics Administration Manager. As a key member of the departmental leadership team, you will play an important role in supporting the delivery of high-quality clinical and healthcare science services, leading administrative teams and driving service improvement across the department.
We are looking for an experienced and motivated manager to lead our clinical and departmental administration teams and play a central role in the delivery and continuous improvement of our services. Working closely with the senior management team, you will oversee service performance, monitor waiting times, support the achievement of operational targets, and develop efficient administrative systems and processes. You will also use data and performance information to identify opportunities for improvement, contribute to service planning and workforce management, and build strong working relationships with clinical, scientific and administrative colleagues across the department and directorate.
The successful candidate will be a reliable, organised and highly motivated individual with experience of delivering high-quality administrative services. You will be able to manage competing priorities, coordinate a demanding workload, and work effectively under pressure while maintaining accuracy, sensitivity and confidentiality.
Excellent communication and interpersonal skills are essential, along with the ability to liaise confidently with senior managers, multidisciplinary teams and patients. You will be responsible for managing and developing a team of administrators, delegating work appropriately, and ensuring the delivery of a professional, patient-focused service. Candidates should demonstrate exceptional attention to detail, strong IT and administrative skills, and a commitment to teamwork and service improvement.