23784 - SSF: Shop HMP Standford Hill

Ministry of Justice; Sheerness; On-site; GBP 23,000 - 27,000; Full time

Job summary

The Ministry of Justice is seeking a role focused on the day-to-day supervision of the establishment’s shop. This non-operational position involves managing opening times, processing prisoner spends, stock control and supplier deliveries within the establishment.

The job holder will ensure health and safety, COSHH compliance, and effective procurement practices while maintaining stock levels that meet the needs of the population. English language proficiency is required for daily operations.

Responsibilities

• Run the establishment shop adhering to agreed opening times.
• Deduct prisoner spends from their accounts for purchases from the shop.
• Review supplies availability list to inform customers of new products and listing future supplies.
• Maintain sufficient levels of stock ensuring that a range of stock that meets the ethnic needs of the population is available.
• Receive and check delivery from all suppliers is correct and notify supplier of any discrepancies and returning damaged stock.
• When required procure goods and services using procurement systems ensuring value for money and compliance with procurement/finance rules.
• Undertake all cleaning activities to the required standard in the areas designated, using the appropriate method and cleaning equipment such as floor polishers, vacuums etc.
• Ensure that activities are carried out in such a way that waste is reduced.
• Comply with all Health and Safety, manual handling and Control of Substances Hazardous to Health (COSHH) regulations, reporting hazards as and when appropriate.
• Carry out regular stock-take identifying any discrepancies, all discrepancies found will be recorded on the discrepancy record sheet and forwarded to the Finance Manager.
• Conduct a daily tool check for the tools in the area of work in accordance with Local Security Strategy (LSS) and National Security Framework (NSF).
• Carry out any relevant administrative duties as and when required.

Job description

This is a non-operational role supporting the appropriate function.

Summary

The job holder will be responsible for the day-to-day supervision of the establishment’s shop.

This is a non-operational job in an establishment.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

• Run the establishment shop adhering to agreed opening times.
• Deduct prisoner spends from their accounts for purchases from the shop.
• Review supplies availability list to inform customers of new products and listing future supplies.
• Maintain sufficient levels of stock ensuring that a range of stock that meets the ethnic needs of the population is available.
• Receive and check delivery from all suppliers is correct and notify supplier of any discrepancies and returning damaged stock.
• When required procure goods and services using procurement systems ensuring value for money and compliance with procurement/finance rules.
• Undertake all cleaning activities to the required standard in the areas designated, using the appropriate method and cleaning equipment such as floor polishers, vacuums etc.
• Ensure that activities are carried out in such a way that waste is reduced.
• Comply with all Health and Safety, manual handling and Control of Substances Hazardous to Health (COSHH) regulations, reporting hazards as and when appropriate.
• Carry out regular stock-take identifying any discrepancies, all discrepancies found will be recorded on the discrepancy record sheet and forwarded to the Finance Manager.
• Conduct a daily tool check for the tools in the area of work in accordance with Local Security Strategy (LSS) and National Security Framework (NSF).
• Carry out any relevant administrative duties as and when required.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.