18 Week Validation Clerk

OUH; Oxford; Hybrid; GBP 28,000 - 31,000; Full time

Job summary

Oxford University Hospitals NHS Foundation Trust is recruiting for an 18 weeks validations clerk within the Corporate Elective Access Team. This full-time, fixed-term role (6 months) sits across Trust sites and requires understanding of 18 week pathways, data review, and staff training on Elective Access standards.

Candidate should have NHS admin experience, attention to detail, and familiarity with Cerner Millennium.

Qualifications

• Good general level of education and significant relevant experience.
• Evidence of recent professional development.

Responsibilities

• Understand the administration processes of 18 week patient pathways and have the ability to review/validate data to verify pathway accuracy.
• Review/validate data to verify pathway accuracy and support Elective Access standards training across the Trust.
• Promote the importance of accurate 18 week data recording and assist with 18 week training.

Skills

NHS administration

Data entry accuracy

Cerner Millennium

Waiting list management

Training staff

Education

Good general education

Evidence of recent professional development

Tools

Cerner Millennium

Job description

Main area Administrative Services Grade NHS AfC: Band 4 Contract Fixed term: 6 months (Post expiry is 31st March 2027) Hours Full time - 37.5 hours per week (Monday - Friday) Job ref 321-CORP-8199889-B4

Site OUH Cowley Town Oxford Salary £28,392 - £31,157 per annum pro rata Salary period Yearly Closing 07/10/2026 23:59

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

Many of our recruitment programmes useValue Based Interviewingto identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visit www.ouh.nhs.uk/about/vision-and-values

Job overview

The Corporate Elective Access Team is looking to recruit to a team of 18 week validations clerks. We are looking for well-organized, motivated individuals to join our team as an 18 weeks validation clerk. This is a full time position (37.5 hours) in a service that is delivered across all sites of the Oxford University Hospitals Trust

Main duties of the job

The Corporate Elective Access Team is looking to recruit to a team of 18 week validations clerks. We are looking for well-organized, motivated individuals to join our team as an 18 weeks validation clerk. This is a full time position (37.5 hours) in a service that is delivered across all sites of the Oxford University Hospitals Trust

The post holder will be required to understand the principles of the administration processes of 18 week patient pathways and have the ability to review/validate data to verify pathway accuracy. We are looking for a flexible member of staff who is able to function in a busy environment, offering training to staff across the Trust in relation to Elective Access standards, and in accordance with the Government Access Targets and the Trusts Patient Access Policy.

Due to the data entry/data quality nature of the post, the post holder requires an eye for detail and accuracy. The post holder will be expected to work with staff across the Trust to promote the importance of accurate 18 week data recording and to assist with 18 week training. Previous experience in an administration role will be required. Experience of using Cerner Millennium and an understanding of 18 weeks and elective access targets would be an advantage.

This role is a full time role Monday to Friday and hours can be agreed between 8am and 6pm, occasional working outside of these hours and weekend working may be required.

Working for our organisation

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel .

Detailed job description and main responsibilities

The Corporate Elective Access Team is looking to recruit to a team of 18 week validations clerks. We are looking for well-organized, motivated individuals to join our team as an 18 weeks validation clerk. This is a full time position (37.5 hours) in a service that is delivered across all sites of the Oxford University Hospitals Trust

The post holder will be required to understand the principles of the administration processes of 18 week patient pathways and have the ability to review/validate data to verify pathway accuracy. We are looking for a flexible member of staff who is able to function in a busy environment, offering training to staff across the Trust in relation to Elective Access standards, and in accordance with the Government Access Targets and the Trusts Patient Access Policy.

Due to the data entry/data quality nature of the post, the post holder requires an eye for detail and accuracy. The post holder will be expected to work with staff across the Trust to promote the importance of accurate 18 week data recording and to assist with 18 week training. Previous experience in an administration role will be required. Experience of using Cerner Millennium and an understanding of 18 weeks and elective access targets would be an advantage.

This role is a full time role Monday to Friday and hours can be agreed between 8am and 6pm, occasional working outside of these hours and weekend working may be required.

Education

• Good general level of education and significant relevant experience
• Evidence of recent professional development

Experience and Skills

• Have substantial previous administrative experience within the NHS.
• Experienced knowledge of waiting list management
• Experience of dealing with stresses/upset individuals in an empathetic manner.
• Experience of clinical systems
• Experienced in using Cerner Millennium
• Experience of using Trust information systems
• Understanding of 18 week RTT pathways
• Experience of training staff in the use of systems
• Experience of achieving objectives in rapidly changing environments.
• Keen to further own training and development
• Ability to prioritise heavy workload to meet deadlines
• Ability to work independently and as a member of a team.
• Good working knowledge of Medical terminology
• Computer Literate with working knowledge of databases & spreadsheets.
• ECDL (European Computer Driving Licence) or equivalent.
• High standard of spoken and written English.
• Experience in collating, analysing and interpreting clinical datasets

Aptitude and Abilities

• Good organisational skills
• Excellent attention to detail
• Hard working with a motivated enthusiastic attitude.

Interpersonal/Communication

• Excellent interpersonal skills in order to work effectively with a wide range of health professionals and as part of a team
• Diplomatic and able to communicate effectively with all levels of staff and patients both verbally and in writing.
• Organized logical approach to work.
• Ability to work independently and within a team.
• Ability to prioritise and work to deadlines.
• Ability to work with minimal supervision
• Evidence of participating in “lifelong learning”

Sexual Safety Charter : In 2023NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit tothe ten core principles

Oxford University Hospitalspromotes a safe, respectful hiring environment.

If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.

Vacancy Closures: Please note, this vacancy may close early if a high volume of applications are received.

Visa and Immigration: Oxford University Hospitals NHS Foundation Trust is able to offer Certificates of Sponsorship for all eligible roles for a Skilled Worker Visa without exception, provided the role meets the minimum salary and skill level criteria set by the Home Office (UKVI). All eligible candidates will be considered with equal consideration at all stages of the application and recruitment process. Skilled worker: Health and Care Visa | NHS Employers / Work in the UK - GOV.UK

COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information at Oxfordshire County Council Website where you can also find out more about how to access vaccination.

Probation Period: This post is subject to a 6 month probationary period. If you currently hold a contract of employment with the Oxford University Hospitals, this will not apply. This statement does not apply to Medical staff or