10505 - Business Administrator

Ministry of Justice; City Of London; On-site; GBP 20,000 - 35,000; Full time

Job summary

A government department in the United Kingdom is looking for a Business Administrator to provide essential administrative support. The role involves maintaining accurate records, managing communications, and ensuring efficient operation of administrative tasks. Specific training will be required, and candidates should be proficient in English. This role may involve contact with prisoners depending on the job function.

Qualifications

• Ability to fulfil all spoken aspects of the role with confidence in English.

Responsibilities

• Organise and maintain accurate records.
• Act as contact point for communications.
• Complete monitoring returns.
• Input requisitions on finance database.
• Co-ordinate awareness sessions.
• Prepare paperwork for checking by management.
• Correspond with relevant stakeholders.
• Maintain databases and filing systems.
• Collate information for Service Delivery Indicators.
• Act as secretary to meetings.

Job description

Overview:

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.

The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.

This is a non-operational role which may involve contact with prisoners depending on their area of work.

This role has no line management responsibilities.

Characteristics:

Typical tasks associated with this Group Profile include:

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions on to the finance database and process requisitions for defined area of work
• Co-ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDIs)
• Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points.

Job Descriptions relating to this Group Profile:

The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.

• Business Administrator : Activity / Resettlement Hub
• Business Administrator : Business Hub
• Business Administrator : Equality
• Business Administrator : Management Coordinator
• Business Administrator : Offender Management Hub
• Business Administrator : People Hub
• Business Administrator : Programmes
• Business Administrator : Safer Custody
• Business Administrator : Security Intelligence Collator

Essential Skills / Qualifications / Accreditation / Registration:

Job holders must complete specific training in their specialism once they take up post.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.