VP, Paris Office & Facilities Management

Nomura Holdings, Inc.; Paris; Sur place; EUR 85 000 - 110 000; Plein temps

Résumé du poste

Nomura Holdings, Inc. in Paris is seeking an Office Manager – Vice President to lead facilities, Real Estate & Services for EMEA. You will oversee property management, subtenant relations, and maintenance for a busy Paris office with 81 staff and 3340sqm, coordinating with London and Paris leadership.

The role requires extensive experience in facility management, lease administration, and security. This leadership position reports to the Head of Real Estate & Services EMEA and local CAO and

Responsabilités

• Manage lease issues and updates of Property Management software
• Maintain relationship with landlord and building manager
• Oversee Real Estate and construction projects in compliance with local legislation
• Manage workplace arrangements (hot desks, legal requirements)
• Ensure clean and adequate client service and working areas according to Nomura and legal provisions
• Manage insurance coverage to manage the firm's risk appropriately
• Manage Group subtenant relationships (Instinet, NAIM, NFPE)
• Manage non-Group subtenant relationships
• Administer SLAs with Instinet France, NAIM France, and NFPE France
• Maintain maintenance calendar in compliance with technical property management and local legal legislation
• Optimise maintenance (particularly M&E) ensuring optimum life cycle of Assets
• Ensure legally required maintenance registers correctly maintained
• Conduct review and performance checks of maintenance
• Deliver general office services to meet business requirements within timelines and budget
• Manage providers and vendors to ensure service quality and cost control
• Oversee third party support (reprographics, reception, cleaning, vending services, stationery & supplies, catering, waste and recycling)
• Manage RE&S team
• Manage Computer Graphics
• Manage Reception
• Ensure security systems and features are in place and functioning (fire life safety systems)
• Maintain contact with Police and Intelligence Agencies to gather up-to-date security information
• Provide security information to raise staff awareness and prevent reasonable risks
• Serve as prime contact with security guards, authorities, landlord and security control team in London
• Manage Access Permission for Paris Office
• Report operational risk events... to Head of CRES
• Escalate emerging operational risk issues...
• Track outstanding operational risk issues within the function to timely resolution
• Implement legally required occupational health & safety preventive activities
• Ensure safe and sound working environment
• Promote environmental projects
• Inform Travel London about strikes or other events with impact on travel
• Manage local ground transport contracts
• Conduct regular meetings with hotels to ensure high quality level and support London in annual tender process
• Serve as prime contact for local print vendor and courier services
• Manage press subscriptions
• Liaise with London for multimedia trouble shooting
• Provide support for Japanese Expatriates
• Organise events: cocktails, catering, internal events
• Serve as local liaison officer for providers, vendors, landlord, authorities M&E/maintenance of technical facilities
• Communicate with Superiors and Department Heads of Paris Office, London business heads and Continental OMs
• Act as contact for tenants (as BNF landlord) for lease matters
• Serve as local BCP coordinator and Risk Assessment Lead
• Administer local BCP and SharePoint
• Hold power of attorney (power of)

Description du poste

Nomura Holdings, Inc. in Paris is seeking an Office Manager – Vice President to lead facilities, Real Estate & Services for EMEA. You will oversee property management, subtenant relations, and maintenance for a busy Paris office with 81 staff and 3340sqm, coordinating with London and Paris leadership.

The role requires extensive experience in facility management, lease administration, and security. This leadership position reports to the Head of Real Estate & Services EMEA and local CAO and