Travel & Executive Assistant

Meridiam; Paris; Sur place; EUR 35 000 - 50 000; Plein temps

Résumé du poste

A leading organization in the public-private partnership sector is seeking an experienced Executive Assistant to provide comprehensive support to senior executives. Responsibilities include managing calendars, travel logistics, and preparing documents. The ideal candidate will have excellent organizational skills, proficiency in Microsoft Office, and be bilingual in English. This role offers an opportunity to make a significant contribution to the team's success.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Ability to maintain confidentiality and handle sensitive information.
• Flexibility to adapt to changing priorities and work under pressure.

Responsabilités

• Manage the executive's business and personal calendars.
• Handle all travel logistics, including booking flights and hotels.
• Prepare and edit documents, presentations, and reports.

Connaissances

Organizational skills

Communication skills

Time-management skills

Microsoft Office Suite proficiency

Attention to detail

Bilingual in English

Formation

Bachelor's degree in Business Administration or related field

Description du poste

We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to our senior executives. The ideal candidate will have excellent organizational skills, the ability to manage multiple tasks simultaneously, and a commitment to maintaining the highest level of professionalism and confidentiality.

Key Responsibilities:

• Manage the executive's business and personal calendars, including scheduling meetings, appointments, and travel arrangements.

• Handle all travel logistics, including booking flights, hotels, and transportation.

• Screen and manage incoming calls, emails, and correspondence, determining priority and urgency.

• Prepare and edit documents, presentations, and reports, ensuring accuracy and adherence to company standards.

• Coordinate and assist with the preparation of materials for meetings, conferences, and presentations.

• Maintain executives’ contact lists and databases, ensuring information is up-to-date and easily accessible.

• Act as a liaison between the executive and internal/external stakeholders, managing communication and ensuring follow-up.

• Assist with the preparation and coordination of special projects, events, and initiatives as assigned.

• Perform administrative tasks such as expense reporting, filing, and office supply management.

• Anticipate executive's needs and proactively address potential issues or concerns.

• Bachelor's degree in Business Administration, Communications, or a related field.

• Proven experience as an Executive Assistant or in a similar administrative role.

• Excellent organizational and time-management skills.

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Strong communication and interpersonal skills.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Flexibility to adapt to changing priorities and work under pressure.

• Detail-oriented with a commitment to accuracy and quality.

• Prerequisite: English Bi-lingual

This is an excellent opportunity for an experienced Executive Assistant to support our senior executives and contribute to the success of our organization. If you are ready to take on this challenging and rewarding role, we encourage you to apply.