Executive Assistant

Artisan of Travel since 1883, Orient Express is a legendary brand, deeply rooted in history and admired by generations past, present, and future. As a symbol of ultra-luxury hospitality within the Accor Group, the brand is currently undergoing an ambitious phase of rebirth and expansion.

Orient Express embodies the refined and nomadic spirit of travel. Its exceptional portfolio includes experiences such as The Orient Express — its iconic carriages reinvented as a modern-day tribute to French luxury — La Dolce Vita, a train celebrating the elegance of Italian art de vivre, Silenseas, the world’s largest sailing ship, and a collection of luxury hotels soon to open in Rome and Venice.

While redefining the future of luxury hospitality, Orient Express places particular emphasis on the employee experience, development, and engagement.

Job Description

We are seeking a proactive and highly organized Team Assistant to support the Heads of Department and enhance operational efficiency. Reporting directly to the CEO, this role provides comprehensive administrative, logistical, and organizational support, ensuring smooth workflows and effective collaboration across teams.

Key Responsibilities:

1. Cross-Department Coordination: Act as a point of contact between department heads, central teams, and external partners, ensuring seamless communication and information sharing. Assist with onboarding new employees, vendors, and interns by managing equipment setup, security access, and essential documentation.
2. Calendar & Meeting Management: Work closely with the CEO’s Executive Assistant to manage schedules, coordinate high-priority meetings, and oversee logistics. Ensure effective time management by anticipating needs and prioritizing key business activities.
3. Travel & Expense Coordination: Arrange domestic and international travel, including accommodations, all necessary documents, and itineraries. Ensure expense reports are accurately processed in compliance with company policies.
4. Office & Vendor Management: Oversee office resources, maintain supplier contracts, and manage purchase orders and invoices in collaboration with finance teams. Support space planning to foster a productive and collaborative work environment.

Qualifications

• Diploma in Business Administration or related field; additional administrative certifications are a plus.
• 5+ years of experience in executive support, administration, or business operations, preferably in an international environment.
• Strong organizational, problem-solving, and multitasking abilities in fast-paced settings.
• Fluent in French & English, with excellent communication and interpersonal skills.
• High level of discretion and professionalism when handling confidential information.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.

This role is ideal for a detail-oriented, proactive, and adaptable professional who thrives in a dynamic environment and enjoys streamlining operations to enhance efficiency.

Additional Information

Attractive Finance benefits :

• 45K€ annual gross base salary + 10% bonus.
• 700 €/year Allowance Green transportation such as electrical bike, scooter, or Pass Navigo subsidised by a maximum of 50%.

A real Work life balance:

• Remote work: up to 8 remote days per month depending on team workflow. Extra allowance for /Reimbursement of IT equipment and other daily allowances.
• For ‘autonomous framework’ employees (non-executive positions): 216 worked days including up to 12 days RTT per year according to the year.

Work from Everywhere: Personal access provided to over 500 coworking spaces, many of which are within our hotels.

And at our Issy les Moulineaux site: Collaborative workspaces, an employee restaurant, unlimited coffee, gaming and sports areas, a concierge service, and a park just across the street.

ALL - Heartist Program: Unforgettable stays and experiences at all Accor locations and partner venues worldwide.

Learning & development: Talent Management at the heart of our HR Accor strategy.

We want you to feel free to dare and free to grow, by opening new doors to continuous learning and skills development. Challenge yourself and switch between jobs, brands, and career paths.

Our commitment to Diversity & Inclusion: We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.