Event Logistics Operative

Council Of Europe; Strasbourg; On-site; EUR 42,000 - 56,000; Full time

Job summary

Council of Europe is seeking an Event Logistics Operative to support major events in Strasbourg and Paris, coordinating furniture, equipment, and protocol compliance. You will work with the ITEM Service’s Event Logistics Unit within the Directorate General of Administration in a dynamic, multicultural environment.

The role requires two years of relevant experience in event management, basic sound system knowledge, and a good command of French; English helpful for interactions with member state

Qualifications

• Two years of relevant professional experience in event management.
• Basic technical knowledge of simple sound systems.
• Good knowledge of French.
• Citizen of a Council of Europe member state and eligible for civil service.
• Not be a parent/relative of a serving staff member.
• Under the age of 65 years.
• Capacity to use standard office applications (Word, Excel, Outlook).
• Good knowledge of English for interaction with Permanent Representations.

Responsibilities

• Move, arrange and assemble furniture and equipment for institutional events.
• Ensure compliance with protocol and rules for events.
• Identify event logistics requests and contribute to planning and communication.
• Monitor outsourced handling services and provide protocol-related items as needed.
• Provide on-site support during institutional events, including VIPs.
• Assist with sound equipment installation during peak activity under supervision.

Skills

Event management

Sound systems knowledge

French language

Tools

Office Suite

Job description

Directorate General of Administration (DGA)

Description & Requirements

Your Team

The role of the Interpretation, Travel, Events and Multimedia Service is to support the Organisation's operational activities through the provision of a one-stop shop for all services relating to the organisation of all types of events involving participants, both at the Strasbourg headquarters and the Paris office and in the field.

The Event Logistics Unit within the ITEM Service of the Directorate General of Administration is responsible for providing the equipment and furniture required for major Council of Europe events. You will contribute to setting up exhibitions, official ceremonies and international meetings in a dynamic, demanding and multicultural environment.

Your Role

As an Event Logistics Operative, you will:

• move, arrange and assemble furniture and equipment required for institutional events;
• ensure compliance with protocol and the institution’s specific requirements, contributing to the smooth and impeccable running of events in accordance with the Council of Europe’s rules and standards;
• help identify event logistics requests and requirements and contribute to their operational planning, ensuring clear and effective communication;
• contribute to the handling and implementation of requests, working closely with ITEM units responsible for event coordination, event planning and interpretation, as well as operational services in other administrative entities, in support of the Organisation’s overall objectives;
• where necessary, contribute to the monitoring of outsourced handling services and the provision of protocol-related items (flags, floral and plant decorations), particularly with regard to planning, receipt and inspection of the equipment supplied, in coordination with the relevant service within the Directorate of General Services and in compliance with SLAs;
• contribute to monitoring and quality- checking the work carried out by external service providers brought in to provide additional support during periods of high event-related activity and, as a member of the Organisation’s staff, facilitate their work;
• provide on-site support during institutional, socio-cultural and protocol events, which may be attended by high-ranking dignitaries (VIPs);
• provide occasional support, particularly during periods of peak activity, with the installation of sound equipment for socio-cultural or protocol events, under the supervision of the audiovisual and multimedia unit’s team of operators.

Requirements to apply

You must have:

• two years of relevant professional experience in event management or a relevant related field;
• basic technical knowledge of simple sound systems;
• a good knowledge of French.

You must also:

• be a citizen of one of the member states of the Council of Europe and fulfil the conditions for appointment to the civil service of that state;
• have discharged any obligation concerning national service (military, civil or comparable);
• not be the parent, child, stepchild or grandchild of a serving staff member of the Council of Europe;
• be under the age of 65 years.

Your application must demonstrate to what extent you have the competencies listed below. To help you doing so, feel free to consult our competency framework .

• Operational - Planning and work organisation
• Interpersonal - Teamwork and co-operation
• Interpersonal - Communication
• Interpersonal - Adaptability
• Interpersonal - Resilience
• Professional and technical expertise:
  • good knowledge of rules relating to the security of people and property, as well as protocol rules, and ability to explain them clearly;
  • capacity to use standard office applications (word processing, spreadsheets and Outlook).
• good knowledge of English, given the need to interact with the Permanent Representations of Member States to the Council of Europe.

What we offer

This job vacancy is for an international external recruitment. You can consult the conditions of employment (salaries, allowances, pension scheme, social insurance, etc.) on the webpage What we offer .

Applications and selection procedure

For more information on how we recruit, you can consult the page Our recruitment process . This recruitment is carried out in accordance with Article 490 of the Council of Europe Staff Rules. The deadline for applications is indicated in the General information section of this vacancy notice (see above) and is fixed at 23:59:59 (CET/CEST). When applying, make sure your motivation shows how your competencies make your profile the best for the role.

As an equal opportunity employer, the Council of Europe welcomes applications from all suitably qualified people, irrespective of sex, gender, sexual orientation, ethnic or social origin, disability, religion or belief. Under its equal opportunity policy, the Council of Europe is aiming to achieve gender parity in staff employed in each category and grade. At the time of appointment, preference between suitable people shall be given to the person of the gender which is under-represented in the relevant grades within the category to which the vacancy belongs.

Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact us at [e-mail] , we will ensure that your request is handled.

The information published on the CoE’s careers website regarding working conditions is correct at the time of publication of the vacancy notice. Any changes to these conditions during the recruitment process will be updated on our Portal and will apply at the time of the job offer. Our career's website is not intended to be exhaustive and may not address all questions you would have. Should you have remaining questions, please contact us at [e-mail] .