Senior Programme Assistant (Culture)

UNESCO; Paris; Sur place; EUR 54 000; Plein temps

Résumé du poste

UNESCO is seeking a qualified candidate for a position focused on the logistical organization of statutory meetings and events. This role requires significant experience in programme assistance and strong organizational skills, contributing to the management and planning of the Culture Sector's events. The ideal candidate will thrive in a multicultural environment, ensuring compliance and contributing to effective communication and detail-oriented planning.

Prestations

30 days annual leave

Medical insurance

Pension plan

Qualifications

• Minimum of 10 years of relevant experience in logistics and event support.
• Proficient in drafting correspondence in English and French.
• Ability to work efficiently in a multi-cultural environment.

Responsabilités

• Coordinate logistical organization for statutory meetings and events.
• Ensure compliance with regulations and oversee production of documents.
• Supervise the preparation of budgets and administrative documents.

Connaissances

Interpersonal skills

Communication skills

Organizational skills

Analytical skills

Formation

Completed secondary technical or vocational school

Outils

Excel

Word

Outlook

PowerPoint

Description du poste

Duration of contract : 2 years renewable

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 21-JUL-2025

UNESCO Core Values : Commitment to the Organization Integrity Respect for Diversity Professionalism

Only candidates who are entitled to work in France may apply to this position

Under the overall authority of the Assistant Director-General for Culture (ADG / CLT) the general supervision of the Chief of the Executive Office (Chief / EO) and the direct supervision of the Programme Coordinator of the Communication and Global Monitoring Unit (CLT / EO / CGM) and in close consultation with the respective Secretariats of the Culture Conventions the incumbent shall be responsible for the planning and logistical organization of the statutory meetings of the Culture Conventions as well as strategic events for the Sector both at Headquarters and in the Field; processing translation and dispatch of all documents related to the statutory meetings of the Culture Conventions as well as overall coordination of the organization of events of the Culture Sector.

The incumbent shall in particular :

• Coordinate the logistical organization :

Develop biennial calendar of statutory meetings and events according to schedule respecting the statutory requirements of Culture Conventions;

• Ensure compliance with regulations and procedures for meetings at and outside Headquarters;
• Coordinate interpretation needs for different languages in terms of the requirements of statutory meetings;
• Supervise timely preparation of all related administrative documents for the meeting;
• Manage the preparation of and oversee the process for registration of participants and oversee registration during the statutory meetings.

Long Description

• Contribute to the statutory documents planning and translation :

Plan and coordinate the production phases of statutory working and information documents;

• Supervise preparation and dispatch of invitation letters for statutory meetings and ensure timely distribution of documents to participants;
• Supervise preparation and management of budgets schedules and track implementation and preparation of terms of reference for contracted services.
• Support the organization of statutory meetings and events at Headquarters by overseeing the panning and organization of the statutory meetings of the Culture Conventions and events ensuring compliance with regulations efficient administrative process and contributing to reporting.

Long Description

• For statutory meetings organized outside Headquarters undertake preparatory and other missions to the States Parties advise on and elaborate the logistical aspects of Host Country Agreements with the national authorities of the host countries. Liaise and exchange information with host countries as required.
• For special events at Headquarters coordinate the logistical organization of special events supervise timely preparation and distribution of materials oversee the work of relevant services and supervise the work of support staff.
• Provide guidance to support staff and team members for statutory meetings and events. Contribute to the preparation and management of the teams work plans and schedules and track documents production. Guide CLT staff and advise the Secretariates of the Culture Convention and Culture Programme Specialists on the organization of meetings and special events in line with the regulations. Provide feedback to the supervisor for continuous improvement.

COMPETENCIES (Core / Managerial)

Accountability (C)

Communication (C)

Knowledge sharing and continuous improvement (C)

Planning and organizing (C)

Results focus (C)

Teamwork (C)

Professionalism (C)

For detailed information please consult the UNESCO Competency Framework .

REQUIRED QUALIFICATIONS

Education

• Completed secondary technical or vocational school.

Work Experience

• A minimum of ten (10) years of relevant experience in programme assistance logistics and event / administrative support service or related tasks preferably in an international environment.
• Good interpersonal and communication skills.
• Good skills in drafting correspondence and documents in English and French with strong attention to detail.
• Strong planning organizational and coordination skills in particular the ability to establish priorities while managing an important workload and working under tight deadlines with a strong capacity for accuracy close attention to detail and quality of work.
• Solid analytical diplomacy and advocacy skills in particular the ability to collect information from various sources and convey messages.
• Ability to work efficiently in a multi-cultural environment with team spirit.
• Good knowledge of IT tools (Excel Word Outlook PowerPoint etc.).

Long Description

Languages

• Excellent knowledge of English or French (written and spoken) and good knowledge of another.

DESIRABLE QUALIFICATIONS

Work Experience

• Relevant professional experience in the United Nations System or other international development organization(s).
• Relevant experience in supporting the organization of conferences and events.
• Good knowledge of the UNESCO Culture Conventions Recommendations and programmes in the field of culture.

Languages

• Knowledge of another / other official UNESCO language(s) (Arabic Chinese Russian or Spanish).

BENEFITS AND ENTITLEMENTS

UNESCOs salaries consist of a basic salary and other benefits which may include if applicable : 30 days annual leave family allowance medical insurance pension plan etc.

The approximate annual starting salary for this post is 53842 Euro .

For full information on benefits and entitlements please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice and may include tests and / or assessments as well as an interview.

UNESCO uses communication technologies such as video or teleconference e-mail correspondence etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution as well as gender parity among its staff members in all categories and at all grades. Furthermore UNESCO is committed to achieving workforce diversity in terms of gender nationality and culture. Candidates from non- and under-represented Member States ( last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

Please note that UNESCO is a non-smoking Organization.

Required Experience :

Senior IC

Key Skills

Project Management Methodology,Project / Program Management,Program Management,Management Experience,Microsoft Powerpoint,Project Management,Microsoft Project,Budgeting,DoD Experience,Leadership Experience,Supervising Experience,Contracts

Employment Type : Full Time

Experience : years

Vacancy : 1