Senior HR & Payroll Specialist, Personnel Administration

Global Roles; Paris; Hybrid; EUR 65,000 - 90,000; Full time

Job summary

Global Roles is seeking a Principal Assistant to manage a broad HR portfolio, advise staff and management, and oversee civilian payroll in PMIS. The role includes supervising an assistant PAL, ensuring timely, confidential handling of personnel data and compliance with NATO CPRs.

Five years in a senior assistant role are required, including two years of payroll processing. A Higher National Diploma in HR or Business Admin is expected, with strong PMIS and language skills and eligibility for NATO

Qualifications

• Five years professional experience in a senior assistant position, including two years processing Payroll and Allowances.
• Higher National Diploma or technical degree in Business Administration or HR.
• Good knowledge of NATO languages (SLP 3322).
• Expert knowledge of PMIS (NATO Personnel Management Information System).
• Sound knowledge of NATO Civilian Personnel Regulations (CPRs).
• Two-year international Environment experience (desirable).
• Education/training in HR or personnel administration (desirable).
• Certified Project Manager (desirable).
• Very good knowledge of NATO languages (desirable).
• Knowledge of other European languages (desirable).
• Eligible for NATO Secret security clearance.

Responsibilities

• Act as focal point of contact for HR-related queries.
• Manage broad personnel administration including records, contracts, benefits, and lifecycle data.
• Interpret and apply NATO CPRs; provide day-to-day case advice and confidential handling.
• Contribute to recruitment admin, onboarding, performance evaluation and training.
• Oversee end-to-end payroll for civilian staff in PMIS.
• Contribute to personnel and PAL budget information and annual audit.
• Supervise and guide the Assistant PAL; ensure service continuity.
• Support Branch Head and Staff Officer HR; deputise when required.
• Coordinate with internal and external stakeholders as needed.
• Improve processes, procedures and digital tools across the Branch.

Skills

Payroll Processing

Personnel Administration

Business Administration

Human Resources Management

NATO PMIS

Civilian Payroll Preparation

Project Management

NATO Regulations

International Environment Experience

Security clearance compliance

Education

Higher National Diploma / HR or Business Administration

Tools

NATO PMIS

Job description

Global Roles is seeking a Principal Assistant to manage a broad HR portfolio, advise staff and management, and oversee civilian payroll in PMIS. The role includes supervising an assistant PAL, ensuring timely, confidential handling of personnel data and compliance with NATO CPRs.

Five years in a senior assistant role are required, including two years of payroll processing. A Higher National Diploma in HR or Business Admin is expected, with strong PMIS and language skills and eligibility for NATO