Principal Assistant, Personnel, Administration and Logistics

Global Roles; Paris; Hybrid; EUR 65,000 - 90,000; Full time

Job summary

Global Roles is seeking a Principal Assistant to manage a broad HR portfolio, advise staff and management, and oversee civilian payroll in PMIS. The role includes supervising an assistant PAL, ensuring timely, confidential handling of personnel data and compliance with NATO CPRs.

Five years in a senior assistant role are required, including two years of payroll processing. A Higher National Diploma in HR or Business Admin is expected, with strong PMIS and language skills and eligibility for NATO

Qualifications

• Five years professional experience in a senior assistant position, including two years processing Payroll and Allowances.
• Higher National Diploma or technical degree in Business Administration or HR.
• Good knowledge of NATO languages (SLP 3322).
• Expert knowledge of PMIS (NATO Personnel Management Information System).
• Sound knowledge of NATO Civilian Personnel Regulations (CPRs).
• Two-year international Environment experience (desirable).
• Education/training in HR or personnel administration (desirable).
• Certified Project Manager (desirable).
• Very good knowledge of NATO languages (desirable).
• Knowledge of other European languages (desirable).
• Eligible for NATO Secret security clearance.

Responsibilities

• Act as focal point of contact for HR-related queries.
• Manage broad personnel administration including records, contracts, benefits, and lifecycle data.
• Interpret and apply NATO CPRs; provide day-to-day case advice and confidential handling.
• Contribute to recruitment admin, onboarding, performance evaluation and training.
• Oversee end-to-end payroll for civilian staff in PMIS.
• Contribute to personnel and PAL budget information and annual audit.
• Supervise and guide the Assistant PAL; ensure service continuity.
• Support Branch Head and Staff Officer HR; deputise when required.
• Coordinate with internal and external stakeholders as needed.
• Improve processes, procedures and digital tools across the Branch.

Skills

Payroll Processing

Personnel Administration

Business Administration

Human Resources Management

NATO PMIS

Civilian Payroll Preparation

Project Management

NATO Regulations

International Environment Experience

Security clearance compliance

Education

Higher National Diploma / HR or Business Administration

Tools

NATO PMIS

Job description

The Principal Assistant will manage a broad portfolio of personnel administration, advise staff and management, prepare monthly civilian payroll, supervise an assistant, and help improve HR service delivery in the NATO Science and Technology Organization's Collaboration Support Office.

Responsibilities

• Act as focal point of contact externally and internally for HR-related queries.
• Manage broad personnel administration including personnel records, contracts, compensations and benefits, staff arrivals/departures, benefits and allowances, leave and time-management data, and key employee-lifecycle deadlines.
• Interpret and apply NATO Civilian Personnel Regulations, provide advice for day-to-day cases, answer staff queries, ensure accurate, timely and confidential case handling, prepare correspondence, implement instructions and administrative procedures, flag risks and escalart complex issues.
• Contribute to recruitment administration, onboarding, performance-evaluation and training processes, staff reporting and HR data quality.
• Oversee end-to-end hands-on monthly payroll for civilian staff in the Personnel Management Information System (PMIS).
• Contribute to personnel and PAL budget information and the annual financial audit.
• Supervise and guide the Assistant PAL, organise priorities and ensure service continuity.
• Support the Branch Head and Staff Officer Human Resources with practical advice, and deputise for both when required.
• Coordinate with internal stakeholders and external authorities when required.
• Improve and simplify processes, procedures and digital tools and support the wider Branch (Facility Management and Security sections).

Requirements

• Five years professional experience in a senior assistant position, in fields relevant to the post, including two years processing Payroll and Allowances.
• Possessing a Higher National Diploma, or technical degree in Business Administration or HR.
• Good knowledge of both official NATO languages (SLP 3322).
• Expert knowledge of the NATO Personnel Management Information System (PMIS), or equivalent system in another International Organization (desirable).
• Sound knowledge of NATO Civilian Personnel Regulations (CPRs) (desirable).
• Two-year professional experience in an international environment (desirable).
• Specific education and training in HR or personnel administration (desirable).
• Certified Project Manager (desirable).
• Very good knowledge of both NATO official languages (desirable).
• Knowledge of other European language(s) (desirable).
• Applicant must be eligible for a NATO Secret security clearance.

Skills

• Payroll Processing
• Personnel Administration
• Business Administration
• Human Resources Management
• NATO Personnel Management Information System
• Civilian Payroll Preparation
• Project Management
• NATO Civilian Personnel Regulations
• International Environment Experience
• Security clearance compliance

Languages

English, French