Senior Executive Assistant - A05 - PARIS

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Client:

22936 Citigroup Global Markets Europe AG - FRANCE

Location:

Paris, France

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

c8385afa4a92

Job Views:

2

Posted:

27.04.2025

Expiry Date:

11.06.2025

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Job Description:

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.

Responsibilities:

• Directly supports one or more senior managers and other wider department duties as required
• Manages day-to-day calendar(s) of senior management
• Coordinates all aspects of executive-level manager appointments, meetings, receptions, and conference calls
• Prepares and reviews materials and correspondence for meetings
• Assists with creation/modification of presentations, spreadsheets, and other documents
• Coordinates travel arrangements; prepares and distributes schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and processes invoices through Procure to Pay system
• Processes and follows up on Virtual Requests
• Assists in ad-hoc reports and special projects as needed
• Trains, coaches, or guides other administrative staff when required
• Appropriately assesses risk when business decisions are made, demonstrating consideration for the firm's reputation and safeguarding Citigroup, its clients, and assets by ensuring compliance with laws, rules, and regulations, adhering to policies, applying ethical judgment, and escalating control issues transparently.

Qualifications:

• Previous office administration experience, preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Clear and concise written and verbal communication skills
• Ability to quickly learn new systems
• Self-motivated and detail-oriented

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Job Family Group:

Business Strategy, Management & Administration

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.

Responsibilities:

• Supports senior managers and other department duties as required
• Manages daily calendars of senior management
• Coordinates appointments, meetings, receptions, and conference calls
• Prepares and reviews meeting materials and correspondence
• Creates and modifies presentations, spreadsheets, and documents
• Coordinates travel arrangements and prepares schedules
• Tracks and reconciles expense reports
• Processes invoices and orders supplies
• Follows up on Virtual Requests
• Assists with special projects and reports
• Trains and guides administrative staff when needed
• Assesses risks and ensures compliance with laws and policies, safeguarding the firm's reputation and assets.

Qualifications:

• Experience in office administration within a large organization
• Proficiency in Microsoft Office
• Excellent communication skills
• Ability to learn new systems quickly
• Detail-oriented and motivated

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time