Senior Executive Assistant - A05 - PARIS

22936 Citigroup Global Markets Europe AG - FRANCE; Paris; Sur place; EUR 40 000 - 70 000; Plein temps

Résumé du poste

An established industry player is seeking a Senior Executive Assistant to provide high-level administrative support to senior management. This role involves managing calendars, coordinating travel, and preparing materials for meetings. The ideal candidate will demonstrate exceptional proficiency in Microsoft Office and possess strong communication skills. Join a dynamic team where your organizational abilities will contribute to the success of the firm, ensuring seamless operations and support for executive leadership. If you thrive in a fast-paced environment and are detail-oriented, this opportunity is perfect for you.

Qualifications

• Previous office administration experience in a financial services organization.
• Highly proficient in Microsoft Office with strong communication skills.

Responsabilités

• Supports senior managers with calendar management and meeting coordination.
• Handles travel arrangements and prepares expense reports.

Connaissances

Office Administration

Microsoft Office

Communication Skills

Detail Oriented

Self-Motivated

Description du poste

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities :

• Directly supports one or more senior managers and other wider department duties as required
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation / modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules / agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications :

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Job Family Group :

Business Strategy, Management & Administration