Senior Executive Assistant

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Client:

Exclusive Networks

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Job Category:

Other

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Yes

Job Reference:

4ecb49eb8438

Job Views:

2

Posted:

24.04.2025

Expiry Date:

08.06.2025

Job Description:

Senior Executive Assistant

EXCLUSIVE NETWORKS | Introduction

Since being founded in Paris, we have massively expanded our global coverage and now have offices in over 50 countries across 5 continents.

Exclusive Networks is the global trusted digital infrastructure specialist driving the transition to a totally trusted digital world for all people and organizations. Our distinctive approach to distribution gives partners more opportunity and more customer relevance.

The Exclusive Networks story is a global one with a services-first ideology at its core, harnessing innovation, and disruption to outstrip market growth. Exclusive Networks has a unique ‘local sale, global scale’ model, combining the extreme focus and value of local independents with the scale and service delivery of a single worldwide distribution powerhouse.

To assist our fast development, we are in search of a Senior Executive Assistant, to support our CEO and Group CFO.

ASSIGNMENT | What you will do

• Provide comprehensive executive support, managing a wide range of administrative tasks with efficiency and discretion.
• Coordinate complex calendars, meetings, and travel arrangements, ensuring optimal time management and logistics. Anticipating the preparatory work/material with the relevant stakeholders.
• Act as a primary point of contact between the Executives and internal/external stakeholders, demonstrating exceptional communication skills.
• Prepare and edit correspondence, presentations, reports, and other documents, maintaining a high standard of accuracy and professionalism.
• Manage confidential information with utmost discretion, maintaining a high level of confidentiality and integrity.
• Collaborate with other departments to streamline processes and enhance overall efficiency (approving invoices, managing expenses).
• Interact and support the Board Members during their presence in the offices (booking hotels, arranging ground transportation, and organizing dinners).
• Manage the legal requests submitted to the CEO and the Group CFO (documents signing, notary certifications, etc.).
• Manage the Office Manager and the Receptionist as direct reports.
• Handle ad-hoc projects and assignments as required.

Secondarily, support the Executive Committee:

• Organize monthly meetings and offsites.
• Attend meetings, prepare, and circulate agendas & minutes, and ensure follow up action delivery and deadlines on decisions made.
• Be a facilitator across the ExCom team.

This role is based in our Boulogne Billancourt office and a physical presence in our office is mandatory.

ASSIGNMENT | About you

• Solid experience in a similar role, especially with C-level executive support.
• Outstanding organizational and time-management capabilities.
• Proficient and articulate communication skills, both written and verbal.
• Expertise in Microsoft Office Suite and other essential software.
• An independent, decisive work approach, with discernment to act on the executives' behalf.
• A steadfast commitment to discretion and confidentiality.
• Advanced proficiency in English, essential for both spoken and written tasks.

WHO ARE EXCLUSIVE NETWORKS? | The skills you need to succeed

We are proud to be an Equal Opportunity Employer. We are committed to the recruitment and hiring of individuals from diverse backgrounds and experiences, as we believe this strengthens our ability to develop superior solutions, make informed decisions, and better serve our valued customers. We do not discriminate against individuals on the basis of race, religion, color, national origin, gender, sexual orientation, disability status, or any similar characteristic. Employment decisions are made solely on the basis of qualifications, merit, and business need. Please click to review our Diversity and Inclusion Policy for further information.

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