Senior Assistant and Administration Support

Senior Assistant and Administration Support - Doha, Qatar

Sector: Luxury Hospitality

Salary: up to US$ 4000 per month

Single status: package and accommodation

Language skills: English and Arabic.

We are looking for a PA / Executive Assistant / Senior Administration Officer to provide a complete, effective and professional secretarial and administrative support service to the CEO. More particularly, you will be responsible for the smooth operation of the CEO’s office. You will appreciate the confidentiality and professionalism that the role requires.

Key Responsibilities:

• Manage the CEO's complex calendar, scheduling appointments, and coordinating meetings.
• Screen and manage incoming calls, emails, and correspondence, prioritizing and responding appropriately.
• Organize and maintain confidential files and records, ensuring easy retrieval.
• Act as a liaison between the CEO and internal/external stakeholders, facilitating effective communication.
• Prepare and distribute meeting minutes, action items, and follow-up on assigned tasks.
• Draft and prepare correspondence, reports, and presentations for the CEO.
• Assist in the coordination of travel arrangements and logistics.
• Manage and prioritize information flow to the CEO.
• Provide support to the Senior Management Team as needed.
• Perform other administrative duties as assigned.

Required Qualifications & Experience:

• Bachelor’s Degree or High School Diploma.
• Minimum 7 years supporting C-level executives.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English and Arabic.
• Strong organizational, time-management, and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and the ability to work effectively with individuals at all levels.
• Ability to work independently and proactively.
• Strong attention to detail.
• Ability to prioritize tasks and meet deadlines.
• Exceptional communication skills, both written and verbal.
• Demonstrated ability to work in a fast-paced environment.
• Excellent interpersonal skills.
• Someone who is assertive, proactive, loyal, trustworthy, hardworking and can complete tasks to a high standard.