Secretary Assistant M / F

Technip Energies; Palaiseau; Sur place; EUR 30 000 - 50 000; Plein temps

Résumé du poste

Une entreprise d'ingénierie et de technologie de premier plan recherche un secrétaire pour rejoindre son équipe dynamique. Dans ce rôle, vous serez responsable de l'assistance administrative pour environ 800 employés, contribuant à la mise en œuvre de solutions numériques et à l'organisation des opérations logistiques. Vous aurez l'opportunité de travailler dans un environnement international inspirant, où l'innovation et la créativité sont valorisées. Si vous êtes proactif, autonome et avez d'excellentes compétences en communication, cette position est faite pour vous.

Qualifications

• Compétences en gestion de l'équipement informatique et logistique.
• Capacité à organiser des voyages et à gérer des budgets.

Responsabilités

• Assister les managers et employés de la division dans leurs tâches quotidiennes.
• Organiser l'intégration des nouveaux employés et gérer les déplacements.

Connaissances

Anglais écrit et parlé

Compétences interpersonnelles

Organisation

Autonomie

Gestion des priorités

Formation

Diplôme en administration ou domaine similaire

Outils

Outlook

Excel

Word

PowerPoint

Sway

Description du poste

Technip Energies is a leading engineering and technology company serving the energy transition, with leading positions in Liquefied Natural Gas (LNG), hydrogen and ethylene and with a strong presence in the growing blue and green hydrogen, sustainable chemistry and CO2 management markets. The company benefits from its strong project delivery model, supported by a broad offering of technologies, products and services.

With a presence in 34 countries, our 15,000 employees are fully committed to bringing our customers' innovative projects to life, pushing the boundaries of what is possible to accelerate the energy transition to a better future.

We offer you not only an opportunity, but also an inspiring experience in a truly international environment where you team up to push the boundaries through the innovation, creativity and team spirit expressed by our people.

About the Job:

Missions and responsibilities

Reporting to the head of the secretariat of the Engineering division, you will work as part of a team of 4 secretaries to assist the managers and employees of the division (approximately 800 persons) and to contribute to the implementation and adoption of digital solutions.

Your main tasks will be:

1. Prepare, transmit and follow all requests related to the Division's logistics: computer equipment, office, etc.
2. Welcome and facilitate the integration of newcomers (payroll, impatriates and contracted staff)
3. Organize travel and prepare expenses notes in the system
4. Ensure space management (organize internal moves, update plans, do floor simulations)
5. Ensure the recording of employee hours (registration, follow-up, approval, corrections, transfers)
6. Ensure the follow-up of the Division Purchase orders (intra-groups / outsourcing)
7. Update the CV database
8. Update of the Division's intranet site
9. Prepare presentations/surveys (PowerPoint, Forms)
10. Issue various documents (Minutes of meeting, letters, etc.)
11. Manage the outlook calendars of the Division management team
12. Set up and manage the tools needed to maintain expertise
13. Help develop the HSE culture
14. Organize Team buildings
15. Update the organization charts
16. Compile the monthly activity report

About You:

Fluent written and spoken English

Another language would be appreciated (Spanish, Italian, Russian)

Excellent computer knowledge (Outlook, Excel, Word, PowerPoint, Sway)

Interpersonal skills

Proactive and autonomous

Organization / identification of priorities

All our positions are open to people with disabilities