Procurement Technician: Vendor, Compliance & Inventory

Pinon Unified School District; Pinon; On-site; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Health, Dental & Vision

Life Insurance

Retirement Plan

Paid Time Off

Disability Insurance

Training & Development

Employee Assistance Program

Professional Development

Job summary

Pinon Unified School District is seeking a purchasing support specialist to interpret rules, orient staff on quotes, establish vendors, and manage the requisition to purchase order process. You will work with district staff, vendors, and agencies to ensure accuracy in purchasing and travel.

The role involves reviewing requisitions, assigning account codes, obtaining price estimates, maintaining vendor files, supporting annual audits, and coordinating with auditors.

Qualifications

• Associate's degree in Purchasing, Business, or related field required.
• Three years of experience in purchasing support and record-keeping in a purchasing or distribution environment required.
• Working knowledge of Mac/PC, Microsoft Office Suite and Google platform; ability to plan and prioritize work.
• Strong communication skills, courteous and professional with staff and public.

Responsibilities

• Interprets rules, policies, and procedures affecting the District purchasing operations.
• Orients staff on obtaining quotes, establishing vendors, purchase requisition process, and steps needed to produce purchase orders.
• Communicates with district staff, vendors, and agencies to assure accuracy related to purchasing and district travel.
• Provide support and guidance for staff in using the purchase requisition module in iVisions.
• Receives requisitions for processing, and produces purchase orders after final review.
• Receives and reviews requisitions, assigns account codes, and verifies purchasing compliance with USFR.
• Obtains price and delivery estimates from current vendors for purchases.
• Organizes vendor files with contact, delivery, cost, tax, and performance data.
• Maintains records of active purchasing agreements and contracts; tracks balances and needs.
• Prepares vendor lists and bid announcement information.
• Plan and prioritize work to meet schedules and timelines.
• Performs clerical support to the district purchasing role.
• Assists in year-end inventories by inputting and reconciling records; supports audits.
• Cooperates with auditors and provides information as required.
• Performs other duties as assigned.

Skills

Purchasing experience

Record-keeping

Time management

Communication

Education

Associate's degree in Purchasing/Business

Tools

Microsoft Office Suite

Google platform

Job description

Pinon Unified School District is seeking a purchasing support specialist to interpret rules, orient staff on quotes, establish vendors, and manage the requisition to purchase order process. You will work with district staff, vendors, and agencies to ensure accuracy in purchasing and travel.

The role involves reviewing requisitions, assigning account codes, obtaining price estimates, maintaining vendor files, supporting annual audits, and coordinating with auditors.