Provision of assistantship work

MPH Global; Paris; Sur place; EUR 30 000 - 40 000; Plein temps

Résumé du poste

A leading company is seeking an administrative assistant to manage staff affairs, organize meetings, and ensure smooth onboarding processes. The role involves significant coordination tasks and effective communication within project teams located in Pau and Paris. Candidates should demonstrate strong organizational skills and the ability to facilitate information sharing among team members.

Qualifications

• Experience in administrative roles is preferred.
• Proficient in collaboration and communication tools.
• Strong organizational skills and ability to manage multiple tasks.

Responsabilités

• Manage D-Lorean staff administration, including scheduling and IT access.
• Coordinate meetings, travel arrangements, and onboarding processes.
• Ensure effective communication within the project and organize team events.

Connaissances

Organization

Communication

Team Coordination

Outils

SharePoint

WAT

Treck+

Upgrader Lift

Description du poste

We are looking for a Provision of assistantship work for one of our clients with the following details :

Start Date : 1 Jul 2025

Contract Duration : More than 6 months

Activities :

• Ensure the administration of the D-Lorean staff (leave / absence, schedules, team delegations of authority, small purchases, people movements, IT access, management of external access, etc.)
• Help with the organization of certain appointments, meetings, workshops and travel (mission orders, visa requests and expense reports, hotel reservations, transport, restaurants, meeting rooms, etc.).
• Manage the Project manager's agenda (Finance & Procurement, MDM, IT).
• Key user for Project's Sharepoint and WAT spaces, Treck+, Ideal, Upgrader Lift for the entity.
• Manage arrivals / departures of employees, service providers and temporary workers in partnership with the Onboarding and Mobility services.
• Organize newcomers onboarding procedure and help on their onboarding
• Ensure safety at work and quality of live : Be a source of proposals / organize convivial moments,
• Organize events such as team buildings, seminars, job fairs, Action program initiatives, etc.
• Ensure good circulation of information within the Project (Pau, Paris) and encourage team members to share information. Support Team members in the use of collaborative tools.
• Coordinate workshops, strategic alignments and budget follow up.

If interested, kindly apply!