Project Support Manager AFSCME

Ride BART to a satisfying career that lets you both:

1. make a difference to Bay Area residents
2. enjoy excellent pay, benefits, and employment stability.

BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school, and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Job Summary

Pay Rate

This classification has moved to a salary step structure as of January 1, 2025. Individuals hired into the classification will typically be appointed at Step 1 of the salary range. They will advance to Step 2 after working in the position for six (6) months, to Step 3 after working in the position for twelve (12) months, and to Steps 4 and 5 at one (1) year intervals thereafter. Each salary step progression will provide a 5% increase to the employee's base salary until Step 5 is reached. The salary range is $147,347.20 to $179,088.00 (AFSCME Grade 21).

Negotiable starting salary will be between $147,347.20 to $162,448.00 annually, depending on experience and education.

Reports To

Sr. Manager of Agreement Management

Current Assignment

The Bay Area Rapid Transit District (BART) is seeking a Project Support Manager to join the Agreements Compliance Team under the Procurement Department.

The selected candidate will be performing supervisory and analytical work such as acting as a deputy to the senior manager; spearheading process improvement activities and developing key performance indicators (KPIs) for the team; supervising financial analysts including assigning work, overseeing output, and evaluation. Additionally, the candidate will coordinate assigned activities across the team, prime contractors, Office of Civil Rights, Internal Audit, and Office of Infrastructure Delivery.

The most qualified candidates for this position will have competencies in the following areas which will be reinforced with related work experience and will be clearly articulated during the selection process:

• Proven analytical and problem-solving skills.
• Solid understanding of principles and practices of architectural and engineering contract administration within a capital program.
• General knowledge of public sector procurement guidelines including Federal Acquisition Regulations and Federal Transit Administration Circulars governing capital projects.
• Supervisory experience overseeing highly skilled subject matter experts.
• Strong written and verbal communication skills and the ability to clearly communicate complex topics in an accessible and easy to understand way.
• Comfort working with complex data and performing routine statistical analyses on the data and willingness to learn more advanced techniques.
• Ability to leverage various computer systems and applications in conducting analyses including familiarity with Microsoft Excel formulas and functions.

Selections Process

This position is represented by American Federation of State County and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.

The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas, or other documents as required by law including those establishing his/her right to work in the U.S.; pass a pre-employment medical examination which includes a drug and alcohol screen and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement.

Examples of Duties

• Manages the capital project control and administrative support activities of Transit System Development and West Bay Extension including construction contract administration, project control, and capital and operating budget development, monitoring, and reporting.
• Reviews project design and construction costs; assesses project costs against actual budget; report variances; develops information which outlines project impact.
• Participates in the development and implementation of goals, objectives, policies, and priorities; recommends and implements resulting policies and procedures.
• Directs, coordinates, and reviews the work plan for assigned services and activities; assigns work activities and projects; monitors workflow; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
• Coordinates the work activities of assigned personnel from other departments to provide support to Project Managers on extension projects.
• Develops and administers engineering and professional contracts and agreements; monitors and analyzes contract expenditures.
• Develops and monitors extension project budgets, financial plans, cash flows, reporting requirements, and specification changes; prepares budget and capital labor reports.
• Coordinates and oversees funding agency contracts; develops reporting schedule; oversees reporting activities; ensures all contract activities comply with funding agency requirements.
• Develops automated tracking systems for effective project control; coordinates project control needs with outside agencies and other District departments.
• Develops Federal and State grant applications and status reports; tracks and reports on Disadvantaged Business Enterprise participation.
• As assigned, oversees insurance programs in assigned area; ensures all programs are administered in compliance with District standards and regulations.
• Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
• Represents the District in meetings with representatives of government agencies, transit and professional organizations, and the public.
• Conducts or directs analytical studies; develops and reviews report findings, alternatives, and recommendations.

Minimum Qualifications

Education:

Possession of a Bachelor's degree from an accredited college or university in Engineering or a closely related field.

Experience:

The equivalent of four (4) years of full-time verifiable (full-time equivalent) verifiable experience in engineering project financial program administration and control which must have included at least one (1) year of management and/or supervisory experience.

Substitution:

Additional professional experience in engineering project financial program administration and control may be substituted for the education on a year-for-year basis. A Bachelor's degree is preferred.

Knowledge and Skills

Knowledge of:

• Principles, practices, and methods of engineering and construction project control and administration including budgeting and scheduling
• Principles and practices of cost estimating, cost accounting, and financial analysis
• Applicable engineering and construction terminology and concepts
• Principles and practices of contract administration
• Methods and techniques of contract development
• Funding and regulatory policies and procedures of various agencies
• Modern office procedures, methods, and equipment including computer
• Current in Federal, State, and local laws, codes, and regulations.

Skill/Ability in:

• Planning, organizing, assigning, directing, reviewing, and evaluating the work of assigned lower-level staff
• Selecting, supervising, training, and evaluating staff
• Developing engineering and construction project budgets and schedules
• Performing financial analysis and analyzing complex financial information
• Preparing, tracking, and interpreting engineering and construction cost estimates, budgets, forecasts, and schedules
• Preparing clear and concise reports
• Operating office equipment including computers and supporting word processing and spreadsheet applications
• Communicating clearly and concisely both orally and in writing
• Establishing and maintaining effective working relationships with those contacted in the course of work

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state, or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date.

Qualified veterans may be eligible to obtain additional veterans credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veterans Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veterans Preference Policy and Application link.

Key Skills

Computer Hardware, Inventory Control, Developmental Disabilities Experience, Management Experience, Mobile Devices, Remote Access Software, Team Management, Operating Systems, Supervising Experience, Technical Support, Phone Etiquette, Application Support.