Project & Operations Manager

Novaspace; Paris; Hybrid; EUR 60,000 - 90,000; Full time

Benefits offered by this job

Profit-sharing bonus

Performance bonus

Remote work 2 days/week

Meal vouchers 11€ per working day

Job summary

Novaspace is seeking an experienced Events Project & Operations Manager to support our events activities and manage day-to-day operations. You will lead projects of all scales, coordinate content, manage logistics, and collaborate with Sales, Content and Operations across functions.

The role requires a master’s degree in Marketing, Communications, or Economics and 8+ years of experience organizing international conferences with strong English skills.

Qualifications

• Master’s degree or equivalent in Marketing, Communications, Economics.
• Minimum 8 years’ experience organizing international conferences, congresses, forums, dealing with public and private stakeholders.
• Proven track record within international conferences, congresses, forums, and association events, preferably in agency settings.

Responsibilities

• Create and organize events and projects of all scales, lead project teams and follow a 360-degree organization approach.
• Support existing events: assist with communications, onsite logistics, schedules, and providers.
• Handle team processes, budgets and relationships with admin, HR and Finance.
• Lead weekly check-ins and coordinate project and team meetings.
• Develop and run events including content coordination, conference program management, and sales follow-up.

Skills

Project management

Leadership

Budget management

Communication

English fluency

Team management

Education

Master’s degree in Marketing/Communications/Economics

Tools

Salesforce

Monday

Swapcard

MS Office

Adobe Suite

Job description

Are you passionate about theEvents’sector? Do you want to expand yourexpertiseand join an innovative and fast-changing industry?

JoiningNovaspacemeans integrating an innovative and fast-growing international consulting groupspecializedin the space sector.Novaspaceis currently seeking anEvents’project manager to contribute toits growth in the space industry.

About the position

We are seeking an** experiencedProject&OperationsManager**reporting to ourEventsDirectorto support our events activities andhelp manage the team’s day-to-day operations.

Responsibilitiesinclude:

• Creating and organizing events and projects of all scales ,lead project teams andfollow a 360-degree organization approach,including leadership of complex, multi-stakeholder events,

• Supporting existing events: support the team during & before the event with communications , onsite logistics, manage onsite schedules & providers,

• Handling the team processes, budgets and relationship with admin team at local and group level (HR, Finance),

• Lead weekly individual check-ins and coordinate project and team meetings,

• Developing and running new or existing events including:

  • Coordination of the content & support the conference program management
  • Follow-up on sales (liaise with the sales team to support with the sales documents, follow the objectives on Salesforce, capacity to prepare proposals and manage the client when the event involves a co-organizer or a customer)
  • Management of all logistics(venue, F&B, registration platform)
  • Work collaboratively with other functions including Sales, Content and Operations to provide updates on production status
  • Coordination support on the identification oftarget audience &potential guests/attendees,logisticssupport on invitations and confirmations.
  • Coordination with communication team forcommunicationplanand promotional materialwhen needed.

Your Profile

Qualification & experience requested

• Master’s degree or equivalent in Marketing, Communications, Economics

• Minimum8years’ experience** organizing international conferences,** congresses, forums, dealing with public (institutions) and private stakeholders

• Proven track record withinternational conferences, congresses, forums, and association events, preferably in agency settings

Strategic problem-solverwho excels in high-pressure environments.

• Strong organizational skills and knowledge of digital tools(MS Office,Monday, Salesforce,Swapcard, Adobe Suiteis a plus)

• Team andsuppliersmanagement

• Languages:** fluency in English is mandatory**(spoken and written). Knowledge of French andadditionallanguages is a plus

Personal skills

• Ability to work effectively in an international and multicultural environment

• Highly organized, autonomous, and proactive

• Adaptable, flexible, and capable of managing changing priorities

• Strong interpersonal and stakeholder management skills

• Team player with a collaborative mindset

• Ability to work under pressure

• Committed to delivering high-quality results and maintaining attention to detail

What

• Profit-sharing bonus
• Bonus based on performance
• Remote work : 2 days/week
• Meal vouchers : 11€ / working day

Not to forget the following :

• Learning opportunities in a dynamic team with an outstanding network of sector experts
• International work environment
• Intellectual challenges paired with work-life balance and limited travel