Project Engineering Coordinator

JR France; Les Ulis; Sur place; EUR 45 000 - 65 000; Plein temps

Résumé du poste

A leading company is seeking a Project Engineering Coordinator to enhance reporting and administrative tasks within project teams. The role involves managing engineering documentation, ensuring effective communication, and utilizing digital solutions like SharePoint and Power BI to improve efficiency. Candidates should have demonstrable project experience and strong IT skills. This position offers opportunities for career development in a dynamic project environment.

Prestations

Career development opportunities

Learning new tools and techniques

Qualifications

• Experience in a project environment is essential.
• Required good IT skills including Word, Excel, and SharePoint.
• Must have effective communication and organizational skills.

Responsabilités

• Prepare reports for KPIs and dashboards.
• Manage Engineering Registers and SharePoint interfaces.
• Organize multi-disciplinary meetings and support project close-out.

Connaissances

Communication

Organization

IT Skills

Outils

SharePoint

Power BI

Description du poste

The Engineering department is opening a new role of Project Engineering Coordinator to work closely with the Project Engineering Managers and be part of the team responsible for project success. The Project Engineering Coordinator will oversee engineering reporting, accomplish administrative tasks, and support technical teams working on Projects, reporting functionally to the Project Engineering Coordinator Discipline Lead and operationally to the Project Engineering Manager on the Project.

We are looking for people who want to work with our project teams to deliver robust and timely reporting, be in charge of efficient use of digital solutions, and proactively pursue and expedite assigned actions in an active project environment.

In summary, the role will offer:

• Career development - learning opportunities in understanding the engineering process, project dynamics, and mastering the use of SharePoint and learning new tools (e.g., Power BI, Teamcenter PLM…)
• Predictable delivery - support our approach to Predictable Performance, ensuring quality performance and predictable outcomes on our projects

KEY RESPONSIBILITIES AND ACTIVITIES

• Prepare regular reports for the PEM to support dashboards and KPIs follow-up.
• Manage Engineering Registers on the Project (e.g., Technical Queries, Deviations, Lessons Learned, Onshore Technical Changes, Offshore Management of Changes, etc.):
• Ensure consistent setup
• Follow-up utilization by the team
• Expedite actions as appropriate
• Set-up and maintain SharePoint Interfaces Management System for the project.
• Manage Project Engineering SharePoint Site and Teams: organize and structure the storage of information to ensure consistency, traceability, and visibility among projects, manage access requests.
• Support MDR (Master Document Register) setup and update.
• Perform and support action tracking and expediting.
• Support project close-out and expedite issuing final documentation.
• Organize multi-disciplinary meetings (e.g., Engineering Reviews, Risk Assessments, HAZID, HAZOP, etc…)
• Manage onboarding of new engineers on the project, ensuring their induction to project information, expectations, and organization.
• Prepare and update organization charts for the project engineering team.
• Follow up on holidays and work from home schedule.
• Ensure timely submission and approval of timesheets.
• Take initiative to propose and develop current processes to benefit from the latest IT technology to be more efficient (e.g., Power BI dashboards, Teamcenter PLM systems…)
• Work with Project Engineering Coordinator Discipline Lead on solutions to encountered challenges - maintain and develop tools to improve the process.

KEY RELATIONSHIPS/STAKEHOLDERS

• Project Engineering Managers and the technical team assigned to the project.
• Project Assistant and Document Controller for access to the Project SharePoint / Subsea Integration Alliance SharePoint.
• Project Engineering Coordinator Discipline Lead and Project & Installation Engineering Manager.

PERSON SPECIFICATION

• Demonstrable experience of work in a project environment.
• Good IT skills – Word, Excel, Outlook, Adobe Acrobat, SharePoint, Visio.
• Effective communication at all levels.
• Good organizational skills, organized, and rigorous.
• Positive attitude and flexibility in work approach.
• Ability to work independently with minimal supervision.
• Works effectively as part of a team.
• Good command of English language, written and spoken.
• Create a positive HSEQ culture and ensure familiarity with and adherence to local HSEQ codes and practices.