Project Coordinator

Pollstar; Paris; Sur place; EUR 35 000 - 50 000; Plein temps

Résumé du poste

A leading company in live music and entertainment seeks a Project Coordinator for its International Touring Department. The role involves supporting the team with various administrative tasks, maintaining schedules, and coordinating logistics for events. Candidates should have a good understanding of the music industry, strong organizational skills, and the ability to work under pressure. This position offers opportunities for international travel and requires excellent communication skills.

Qualifications

• Experience at an agency or venue is preferred.
• General understanding of the live music industry.
• English language proficiency required.

Responsabilités

• Maintain tour schedules with high attention to detail.
• Book hotels and coordinate travel for department heads.
• Attend concerts as required, working evenings.

Connaissances

Organisational skills

Attention to detail

Communication

Outils

Excel

Word

Teams

Description du poste

PROJECT COORDINATOR

FKP Scorpio is one of Europe’s leading live music and entertainment companies. With offices in 10 territories, we work with both world-renowned headline acts and exciting up-and-coming talent. Our dedicated promoters work with artists across all music genres, booking performances in a wide range of venues—from intimate clubs and theatres to large-scale arenas and stadiums.

We are looking for a friendly, hard-working, and passionate individual to join our newly established International Touring Department. In this exciting role, you will provide administrative support to the department and international promoter teams. In addition to internal responsibilities, you will also interact with external stakeholders such as agents, managers, and tour managers.

This role will be based in one of our international offices across Europe. This is a full-time position and all terms of employment including benefits will be in accordance with local regulations and employers’ office.

KEY TASKS AND RESPONSIBILITIES
· Inputting and maintaining tour schedules & documents with high attention to detail
· Scheduling meetings and updating calendars for department heads
· Booking hotels, travel and other events for department heads
· Produce, collate & distribute relevant paperwork to internal and external parties
· Coordinate marketing, on-sale & pre-sales for events. Collation and distribution sales reports to internal and external parties
· Developing relationships with internal and external parties
· Arranging meetings (in-person and online)
· Attending concerts as required, there will be work in the evenings out of normal office hours

QUALIFICATIONS/REQUIREMENTS
· Similar experience at an agency/promoter/venue is preferred
· General understanding of the live music industry. A background in international touring is preferred but not essential
· English language, both verbal and written is required
· Experience with full suite of office programs (Excel, Word, Teams etc)
· Excellent organisational skills
· Ability to prioritise a busy workload
· Approachable and friendly individual who can work calmly under pressure
· There may be some requirement to travel internationally with the role

APPLYING AND MORE INFORMATION

The first phase of recruitment is being conducted anonymously, with all identifying information removed from applications before review. This is done to reduce bias, promote diversity, and help focus on what each applicant brings to the role. Anonymity will end before the interview stage.

More information about the role and recruitment process: [e-mail]

Send your application and CV to: [e-mail]
Application Deadline:Monday, June 9, 2025