Project Clerk (Perm)

Business Development and Community Services

CUPE Local 4400 Unit C – Grade G (12 Month)

per hour

The Toronto District School Board adheres to equitable hiring, employment, and promotion practices.

Reporting to a designated Supervisor, the Project Clerk assists the administration and staff with clerical duties, to ensure that project clients receive quality service.

The Project Clerk will conduct their activities in accordance with the contractual agreement between the funder and Business Development and Community Services.

Summary of Duties:

1. Respond to all telephone calls;
2. Schedule appointments, re-direct calls, provide information related to the services provided in the community;
3. Assist all clients and visitors;
4. Conduct registration sessions, as required;
5. Verify client eligibility in accordance with federal guidelines and current database;
6. Prepare all necessary documents;
7. Assist Supervisor and staff with any administrative needs such as preparation of reports, presentation materials and general correspondence;
8. File and complete photocopying as required;
9. Maintain proper, confidential records management and retrieval system;
10. Prepare monthly, quarterly and annual statistics as directed by the Supervisor;
11. Sort and distribute mail;
12. Order and maintain supplies and other resources, as required;
13. Assist with the preparation of financial claims, as required;
14. Complete printing and other requisitions, as required;
15. Other related duties.

Qualifications:

1. Secondary school diploma including computer courses with one year related experience or an equivalent combination of education and experience;
2. Proficient keyboarding and computer skills which include the use of e-mail, internet, wordprocessing and financial applications;
3. Ability to communicate effectively with a customer service focus;
4. Good organizational skills and ability to prioritize workload;
5. Strong interpersonal and problem solving skills.

Work Year: 12 Months

Note: This is an externally funded program, dependent on renewal of funding each year, subject to cancellation by funder with two weeks’ notice. Program presently has funding to March 31, 2025 with the possibility of an extension.

Paid Holiday & Vacation: Employee entitlement is in accordance with the provisions for Externally Funded Programs as outlined in the CUPE 4400 C Collective Agreement (Article T and Article U)

Please note:

1. Applications must be submitted with competition # CUPE C-24-0121UFE in the subject line
2. Apply no later than 4:30 on July 3, 2024

Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance, during the application process.

Job Reference # CUPE C-24-0121UFE

About Toronto District School Board

The Toronto District School Board (TDSB) is the largest and most diverse school board in Canada. With a commitment to fostering a positive and inclusive learning environment, we invite passionate educators and support staff to join us in our mission to empower every student to achieve their fullest potential.

Quick Facts

• Approximately 238,000 students
• 42,000 educators and support staff
• Location: City of Toronto, Ontario

About Us

Size and Diversity: With approximately 238,000 students across nearly 600 schools, the TDSB community is a vibrant blend of cultures, languages, and backgrounds with over 100 languages spoken by students and their families.

Comprehensive Programs: From elementary to secondary education, adult and continuing education, immersion and extended French programs, to specialized education for international students, we offer a variety of programs designed to meet the diverse needs of our student population.

Our Commitment:

Student Success: Our Multi-Year Strategic Plan guides our efforts to support the success of our students and schools. Through collaborative initiatives and targeted goals, we strive to ensure that each student receives the support they need to succeed.

Equity and Inclusion: We actively seek to eliminate oppressive practices and create an inclusive environment where all individuals feel empowered and valued.

Our Team:

Dedicated Staff: Our team of approximately 42,000 educators and support staff are the driving force behind our success. With a shared commitment to excellence and a passion for education, our staff members play a vital role in creating positive learning experiences for all students.

Professional Development: We believe in investing in our staff's professional growth and development through ongoing training, mentorship programs, and career advancement opportunities. We offer a dynamic and challenging work environment and unmatched career opportunities for our staff.

The Toronto District School Board is deeply committed to promoting Truth, Reconciliation and the rights of Indigenous peoples, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and the communities we serve. We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at TDSB.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.