Project Administrator

Groupe Talents Handicap; Paris; On-site; EUR 32,000 - 48,000; Full time

Job summary

Groupe Talents Handicap is seeking a Project Administrator to support project teams and manage personnel secondments at Sizewell B. The role covers administrative coordination, documentation accuracy, and timely reporting for both projects and secondments.

The successful candidate will liaise with HR, line leads, finance, and clients to ensure smooth project execution and secondment management throughout assignments. Strong communication and organisational skills are essential.

Qualifications

• Excellent verbal and written communication skills.
• Awareness of basic project management principles.
• Strong organisational and record-keeping abilities.
• Awareness of safety, quality and compliance requirements.
• Foundational analytical and problem-solving skills.
• Effective time management and ability to manage multiple tasks.
• High attention to detail, especially in review of documents and data.
• Good working knowledge of MS Office (Word, Excel, PowerPoint).

Responsibilities

• Provide day-to-day administrative support to project managers and wider project teams.
• Maintain project documentation including registers, trackers, action logs, risk logs, and meeting minutes.
• Schedule and coordinate project meetings, workshops, and reviews with agendas and materials.
• Assist with preparation of reports, dashboards, and presentations for stakeholders.
• Ensure timely follow-up on actions, decisions, and deliverables from meetings.
• Liaise with internal departments and external contractors or suppliers.
• Assist onboarding of new team members and access to systems and documentation.
• Support continuous improvement of administrative and project support processes.

Skills

Verbal and written communication

Project management basics

Organisational skills

Safety, quality and compliance

Analytical and problem-solving

Time management

Attention to detail

MS Office skills

Tools

Microsoft Office

Job description

What are we hiring for?

We are seeking a Project Administrator to join our team in Sizewell B here to support with projects or manage secondments. For projects, the Project Administrator provides essential administrative and coordination support to project teams. This role ensures that project documentation, processes, communications, and reporting are accurate, timely, and aligned with both organisational standards and client requirements. For secondments, the Project Administrator is responsible for providing administrative and coordination support for all personnel secondments into and across the organisation. The role ensures that secondment arrangements are processed efficiently, documented accurately, and invoiced swiftly. It involves close coordination with HR, business line leads, finance, and customers to ensure a smooth and consistent management throughout the duration of the secondment.

"The role of the Project Administrator supporting projects includes, but is not limited to, the following aspects:"

• Provide day-to-day administrative support to project managers and wider project teams.
• Maintain project documentation including registers, trackers, action logs, risk logs, and meeting minutes.
• Schedule and coordinate project meetings, workshops, and reviews, including preparation of agendas and materials.
• Assist with the preparation of reports, dashboards, and presentations for internal and external stakeholders.
• Ensure timely follow-up on actions, decisions, and deliverables from project meetings.
• Liaise with internal departments and external contractors or suppliers as required.
• Assist in onboarding new team members and ensuring access to systems, tools, and project documentation.
• Support the continuous improvement of administrative and project support processes.

The role of the Project Administrator managing secondments includes, but is not limited to, the following aspects:

• Coordinate and administer secondment agreements, extensions, and contractual changes as necessary.
• Maintain accurate records of all secondment arrangements, including start/end dates, host departments, and approval documents.
• Track and report on secondment status, upcoming renewals, and changes, ensuring relevant stakeholders are informed.
• Generate billing information and raise billing requests for seconded individuals.
• Monitor the financial performance of secondment contracts, conduct regular reporting, and implement corrective actions where necessary.
• Contribute to continuous improvement of secondment processes and administrative tools.

The key outputs when supporting projects are:

• Accurate and up-to-date project documentation and logs.
• Timely coordination and documentation of meetings, actions, and decisions.
• Effective communication and administrative support across project teams.
• Consistent and reliable reporting outputs that support project performance.

A Project Administrator will demonstrate some project process knowledge and practical experience in a project environment, particularly within regulated industries. They will be a dynamic individual with a passion for driving successful projects and ensuring safety and quality standards are met.

Experience, Skills & Knowledge:

• Excellent verbal and written communication skills, with the ability to engage stakeholders at all levels and ensure that complex information is conveyed clearly.
• Awareness of basic project management principles and processes.
• Strong organisational and record-keping abilities.
• Awareness of safety, quality and compliance requirements.
• Foundational analytical and problem-solving skills, with the ability to make informed decisions based on data and project requirements.
• Effective time management and organisational skills, with the ability to manage multiple tasks simultaneously, ensuring deadlines and budget targets are met.
• High attention to detail, particularly in the review and interpretation of project documents, financial data, and project specifications.
• A good working knowledge of Microsoft Office software (Word, Excel, PowerPoint).

Behaviours:

• Proactive, solution-oriented, and collaborative.
• Eagerness to learn and develop, and motivation to progress in project management.
• Ability to adapt to changing project requirements, timelines, and environments, maintaining a calm and structured approach under pressure.
• Friendly, approachable, and focused on delivering a positive project outcome.