Project Administration Support Officer

CGIAR System Organization; Montpellier; Sur place; EUR 60 000 - 80 000; Plein temps

Résumé du poste

An international research organization is seeking a Project Administration Support Officer in Montpellier, France. The role involves assisting with donor website reviews, preparing administrative documents, and managing project closure processes. Candidates must have at least 4 years of experience in a similar role and possess strong communication skills in English. The position offers a competitive salary and attractive benefits.

Prestations

Competitive salary

Attractive benefits

Pleasant working conditions

Qualifications

• Minimum of 4 years’ experience in a multi-cultural organization.
• Experience in a similar role in a well-structured environment.

Responsabilités

• Assist in conducting daily scouting/desk review of donor websites.
• Support preparation and processing of administrative documents.
• Develop and maintain a tracking system for project closure.

Connaissances

Excellent Communication in English

Proficient with Microsoft Office Suite

Strong stakeholder engagement

Analytical and problem-solving abilities

Effective team collaboration

Formation

HND/BSc in Business Administration or Agricultural Science

Description du poste

Position: Project Administration Support Officer

Closing Date: 25 August 2025

DUTIES:

• Assist in conducting daily scouting/desk review of donor websites to identify relevant calls and funding opportunities.
• Support the preparation and processing of administrative documents (e.g., Letters of Support, Letters of Intent) required for submission with proposals, concept notes, or expressions of interest.
• Assist in coordinating the completion of proposal summary forms, as needed.
• Provide support to ensure that all project closure processes and related activities are effectively implemented.
• Review project agreements proactively to ensure compliance with established systems and procedures related to project close-out requirements
• Develop and maintain a tracking system to monitor and follow up on the administrative closure of projects.
• Collaborate with Project Managers and the Finance Directorate’s Assets Officer to facilitate reconciliation of project close-out inventory lists
• Follow up with Project Managers and teams to ensure timely completion of project close-out checklists and submission of all required documentation.
• Follow-up with donors to obtain formal letters acknowledging or certifying the satisfactory completion of projects.
• Circulate internal communications to notify relevant stakeholders of the formal administrative closure of projects.
• Work collaboratively with colleagues to ensure smooth information flow and alignment with the unit’s project closure objectives.
• Coordinate with relevant units and teams to ensure proper administrative closure of projects.
• Provide active support to the Head of Unit in driving continuous improvement of project close-out processes.
• Assist to ensure timely uploading of all close-out documentation to the designated database.
• Perform any other job-related tasks as may be assigned by the supervisor.

Requirements

QUALIFICATION:

HND/BSc in Business Administration, Agricultural Science and any other related courses. The ideal candidate must have minimum of 4 years’ experience in a multi-cultural organization, performing similar role in a well-structured environment.

COMPETENCIES:

The ideal candidate must:

• Have excellent Communication in English, both written and verbal.
• Be proficient with Microsoft Office Suite including Word, Excel, and Outlook, as well as other relevant computer applications.
• Demonstrate good understanding of agricultural-related terminologies and concepts.
• Demonstrate exceptional client service orientation, with the ability to prioritize tasks and manage time effectively.
• Have strong stakeholder engagement and interpersonal skills.
• Have effective team collaboration skills.
• Have analytical and problem-solving abilities.
• Be able to multitask and deliver high-quality results within tight deadlines.
• Be Flexible and adaptable, with the capacity to manage uncertainty and adjust to evolving work programs.

REMUNERATION:

We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.