Accounts Payable & Procurement Specialist (Education)

PECF; Beauvoir; On-site; EUR 58,000 - 71,000; Full time

Job summary

Beauvoir, the National Cathedral Elementary School is seeking a highly experienced Senior Accounts Payable & Procurement Specialist to manage the full AP cycle and support procurement operations in a nonprofit educational setting.

The role requires handling high volumes of invoices, vendor relationships, and year-end processes, with a salary range of $65,000–$80,000 depending on education and experience.

Qualifications

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 5 years of progressive experience in accounts payable and procurement, preferably in a nonprofit or educational setting.
• Experience processing high volumes of transactions using modern accounting and workflow systems (e.g., Frevvo, Workflow Applications, Anybill, Paymerang (Corpay), Concur, Bill.com, or similar).
• Strong understanding of GAAP, internal controls, and procurement best practices.
• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, Blackbaud, or similar).
• Excellent organizational, analytical, and communication skills.
• Ability to work independently and collaboratively in a fast-paced environment with a high degree of accuracy and professionalism.

Responsibilities

• Process a high volume of invoices and vouchers weekly, ensuring accuracy, proper coding, and timely payment in accordance with school policies and vendor terms.
• Manage the full accounts payable cycle, including invoice entry, approvals, payment processing, and reconciliation.
• Utilize various workflow systems and accounting platforms to track, route, and archive financial documents.
• Reconcile vendor statements and resolve discrepancies in a timely and professional manner.
• Maintain vendor records and ensure compliance with IRS 1099 reporting requirements.
• Prepare accounts payable month end reconciliations and budget reporting for Classroom Supplies.
• Purchasing Credit Card reconciliation and reporting management
• Petty cash management and reconciliation
• Assist with year-end closing processes, including accruals and audit support.
• Coordinate the procurement of goods and services in alignment with school policies, budgetary guidelines, and operational needs.
• Source and evaluate vendors, negotiate pricing and terms, and maintain positive vendor relationships.
• Review and process purchase requisitions and purchase orders, ensuring proper approvals and documentation.
• Monitor inventory levels and coordinate with departments to forecast purchasing needs.
• Ensure compliance with internal controls and procurement policies to support transparency and cost-efficiency.
• Collaborate with faculty and administrative staff to support timely and accurate fulfillment of procurement requests.
• Performs other responsibilities as
• Serve as back up for Senior Accountant for check deposits and cash receipt entries.

Skills

Accounts payable

Procurement

GAAP

Excel

Financial software

Education

Bachelor’s degree in accounting

Tools

Frevvo

Workflow Applications

Anybill

Paymerang

Concur

Bill.com

QuickBooks

Blackbaud

Job description

Beauvoir, the National Cathedral Elementary School is seeking a highly experienced Senior Accounts Payable & Procurement Specialist to manage the full AP cycle and support procurement operations in a nonprofit educational setting.

The role requires handling high volumes of invoices, vendor relationships, and year-end processes, with a salary range of $65,000–$80,000 depending on education and experience.