PROCUREMENT OFFICER | Addis Ababa (Internal)

Youth Impact Labs East Africa; Eth; Sur place; EUR 900 - 1 260; Plein temps

Résumé du poste

Mercy Corps Ethiopia is seeking a Procurement Officer to manage timely sourcing of goods and services across field offices, ensuring compliance with donor specifications.

Reporting to the Procurement Manager, you will coordinate tenders, ensure proper documentation, and liaise with program, administration, and finance teams to support field operations in Ethiopia.

Qualifications

• Degree or diploma in purchasing and supply management or related field.
• Proficiency with MS Office and procurement documentation.
• English language proficiency and willingness to work in Ethiopia.

Responsabilités

• Procure goods and services following Mercy Corps policies and donor regulations.
• Coordinate tendering process, invitations to tender, and bid documents.
• Maintain procurement files and supplier databases with price quotations and contracts.
• Ensure timely deliveries, proper documentation, and compliance with donor specifications.

Connaissances

English proficiency

Amharic proficiency

Organizational skills

Communication skills

Formation

Degree in Purchasing & Supply Management

Diploma in Purchasing & Supply Management

Background in Management/Accounting

Outils

Microsoft Excel

Microsoft Word

Microsoft Outlook

Description du poste

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action helping people triumph over adversity and build stronger communities from within now, and for the future.

Procurement Officer

Location: Addis Ababa, Ethiopia

Position Status: Full-time

Salary Level: 4

Risk Level: 3

Program / Department Summary

The Procurement Department is committed to implementing and maintaining the highest standards of efficiency and integrity in the purchase of goods and services. The overriding objective for all Mercy Corps procurement activity is the prompt and effective provision of materials and services to Mercy Corps’ beneficiary populations in compliance with donor specifications.

General Position Summary

Reporting to the Procurement Manager, the Procurement Officer is responsible for the timely procurement of goods and services for all Mercy Corps field offices in Ethiopia. Working closely with Program, Administration, Finance and Logistics the Procurement Officer is instrumental in supporting program activities through his/her services.

Essential Job Responsibilities

• Need to have full understanding of Mercy Corps, Donor and standard procurement policies and procedures and donor procurement regulations;
• Procure goods and services in accordance with Mercy Corps policies and donor regulations and within the minimum time frames (lead‑time) in a transparent, accountable, and cost‑effective manner; and facilitate the timely and efficient supply of goods and services.
• Assists staff as needed on creating clear and understandable purchase requests and other procurement documentation.
• Track purchase request and ensure timely purchases including maintaining current and orderly files of all procurement activities.
• Distribute request for quotations/invitation to tender and bid documents for suppliers and obtain Proforma invoices as per the specifications on the PR.
• Prepare Purchase requests, Invitation to tenders, Quotation Analysis, Note to File, Purchase Order, Payment Requests, Service contracts, Purchase Agreements, Consultancy Agreement Preferred supplier Agreement as required.
• Proactively coordinate the tendering process for both goods and services, ensuring that the process follows best practice and Mercy Corps tender policies;
• Coordinate the procurement of the overseas purchased goods/services and assist and facilitate any import/export activities.
• Maintain proper procurement files guarantee the confidentiality of all specifications and price quotations made by the supplier.
• Support in the bids Evaluations/ analysis for all purchases(goods/services);
• Remain informed about sources of supply, methods, services and materials and interact with Vendors during collection of quotations and represent Mercy Corps in a professional manner.
• Always accord prompt and courteous reception and fair and equal treatment to all vendors/suppliers and their representatives.
• Provide equal opportunity for vendors/suppliers to make price and specification quotations.
• Avoid subjecting vendors/suppliers to needless expense or inconvenience when requesting quotations or returning goods.
• Prepare payment requests and ensure the necessary documents are attached for payments.
• Follow up payments are made on time for the suppliers.
• Ensures timely and safe delivery of items/ goods to the warehouse with proper documentation and coordinate with the storage and transfer of items to field sites.
• Explain as clearly and fully as possible to vendors/suppliers the reason(s) for the rejection of their bids/proposals.
• Identify potential, credible and competent vendors for MC and maintain contacts with suppliers and conduct price comparison in order to get the best price and quality material.
• Keep records of supplier database and maintain files of current market prices for commonly bought items.
• Carry out price surveys and maintain price list for routinely purchased items from preferred vendors and ensure prices charged by the suppliers are the market prices;
• Ensure MC, Donor and Government supply chain procedures are adhered to while purchasing goods/ services required by MC.
• Ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order;
• Work with the procurement committee as per MC Supply Chain Policy to source suppliers.
• Coordinate with Procurement Manager on procurement planning and budgeting;
• Tracking in-coming shipments of ordered goods, reviewing completeness and accuracy of shipping and confirming timely arrival of the right quantity and quality of delivered consignments;
• Maintain up to date records for all procured goods and services, including approved CN/SOW and supporting documentation: purchase requisitions, quotations, bid evaluations, purchase orders, and related documents;
• Assist in the drafting framework agreements and other related agreements for preferred suppliers;
• Participate in preparing prequalification documents and appraising prequalified suppliers;
• Will be providing weekly procurement status reports to the units he/she supports;
• Flexibility in supporting any other units in case the officer assigned is away on leave,
• Assist on driving MC vehicles for duties other than procurement and undertake field assignments when assigned by the Supervisor.
• Maintain vehicle log‑sheets; Keep vehicle Equipment, tools, spares safely. Keep the vehicle clean and report needs and problems to Transport Officer.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;
• Other duties as assigned.

Knowledge and Experience

• Degree in high or high school Diploma in Purchasing and Supply Management, Management, Accounting or any related field and two years’ work experience for degree and 3 years for Diploma holders in procurement and Logistics positions
• Good computer skills (especially Microsoft excel, word and outlook)
• Proficiency in English Language
• Proficiency in Amharic and English languages
• Willingness and ability to perform other duties as assigned

Success Factors

• Demonstrated cultural sensitivity and appropriate flexibility.
• Emotional maturity and physical stamina.
• Excellent organizational skills with ability to successfully manage multiple tasks.
• Responsible and trustworthy.
• Must be confident, self‑starter, an independent thinker and have strong organizational, interpersonal and communication skills; team oriented
• Demonstrated ability to work effectively with diverse group of people.
• Good communication skills, written and oral are required.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps;

Equal Opportunity Statement

Mercy Corps is an equal opportunity employer promoting gender, equity and diversity. Qualified female and young candidates are strongly encouraged to apply. We are committed to empower women and youth.

Application Process

All qualified individuals are invited to apply for the advertised position. All applications, including a CV, three references, and all applicable official papers, must be sent electronically. Only candidates that are short‑listed will be acknowledged and called for interviews. DEADLINE FOR ALL APPLICATIONS: July 13, 2026.