Procurement Assistant

TN France; Montpellier; Sur place; EUR 30 000 - 50 000; Plein temps

Résumé du poste

An established international organization is seeking a dedicated procurement professional to ensure efficient procurement of goods and services. This role involves supporting daily procurement activities, managing supplier relationships, and maintaining procurement records. The ideal candidate will have a relevant educational background and at least two years of experience in procurement or logistics. This position offers an opportunity to contribute to impactful projects that enhance food security and environmental health globally. Join a dynamic team committed to making a difference in agricultural research and development.

Qualifications

• Bachelor's degree or high school with training in relevant fields.
• 2+ years of experience in procurement or logistics.

Responsabilités

• Support daily procurement and logistical activities for purchases.
• Manage supplier relationships and track performance evaluations.

Connaissances

Procurement Management

Supplier Management

Market Research

Communication Skills

Negotiation Skills

ERP Systems

Microsoft Office Suite

Formation

Bachelor's Degree

High School Education with Training

Outils

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

ERP Systems

Description du poste

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The position is responsible for ensuring that procurement of goods, services and works undertaken by ICARDA is conducted professionally, providing quality services to requesters while achieving best value for money. The position must ensure that procurement operations comply with ICARDA procurement strategies, policies, including ethical standards, local laws and donor regulations. Responsibilities related to logistics include import and clearance.

About ICARDA

The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR. ICARDA’s mission is to reduce poverty, enhance food, water, and nutritional security, as well as environmental health in the face of global challenges including climate change. We do this through innovative science, strategic partnerships, linking research to development and capacity development that take into account gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organization, other CGIAR Research Centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia and the Middle East. For more information:

All CGIAR Centersare currently engaged into a reform process(“One CGIAR’”)that willhelp ICARDA and CGIAR achievebetter impact through morestrategicallyintegrated research,unified governance,an integrated structureand new research modalitiesacross participating Research Centers. This transformation is supported by CGIAR donors who have committed to increased funding as a result of these reforms.

Main responsibilities

• Support daily procurement and logistical activities in all countries for purchases below 5000 USD including:

- Identifying purchasing needs and collecting requisitions.

- Prepare and create RFQ and create procurement file - creation of purchase requisitions in the ERP.

- Receive quotations or proposals and draft bid analysis ensuring proper support documentation.

- Maintenance of the procurement records and documentation in the organization repository.

• Support supplier management activities in all countries including:

- Conduct market research and identify potential suppliers.

- Maintains constructive relationships with suppliers.

- Supplier registration and supplier profile updates in the organization’s ERP.

- Collect feedback on supplier’s performance and prepare regular performance evaluations.

• Follow up with requisitioners and keep them updated on the statuses of their requisitions.

• Receive, inspect, and distribute merchandise to appropriate requisitioners at Egypt office.

• Track POs until delivery, acceptance and payment, ensuring that all requirements are met.

• Prepare periodic reports related to purchasing, shipping and receiving within the operation.

• Prepare regular reports on assigned tasks and activities.

• Perform any other related activities requested by the Procurement Manager.

Requirements

Education, qualifications, and experience

Essential qualifications and competencies

• Relevant Bachelor's university degree (preferred) or high school education supplemented by formal training.

• At least 2 years’ experience in a related field.

• Sufficient competency to use software packages (Microsoft Word, Excel, PowerPoint), and ability to use ERP systems.

• Excellent command of the English language.

• Effective communication and negotiation skills.