Personal Assistant to CEO

9to9 Software Solutions LLC; Bizanos; Sur place; EUR 35 000 - 50 000; Plein temps

Résumé du poste

A leading company seeks an Executive Assistant to support the CEO in a dynamic and mission-driven environment. This role demands strong organizational abilities, exceptional communication skills, and a proactive mindset to manage complex schedules and maintain effective communication across all levels. The ideal candidate will enjoy working closely in a small team and will thrive in a fast-paced entrepreneurial setting.

Qualifications

• Experience in administrative support preferred.
• Strong communication skills; ability to handle confidential information.
• Proficiency in Microsoft Office Suite and related software.

Responsabilités

• Manage CEO's calendar and appointments effectively.
• Prepare correspondence and confidential documents.
• Serve as a key point of communication for internal and external stakeholders.

Connaissances

Interpersonal skills

Negotiation

Conflict resolution

Organizational skills

Analytical skills

Problem-solving

Attention to detail

Communication

Formation

Bachelor's Degree (B.A.)

High School Diploma with work experience

Outils

Microsoft Office Suite

iWork

Description du poste

Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working

relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies

on all matters pertaining to the Office of the CEO. The Executive Assistant must be creative, pleasant, and enjoy

working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented.

Responsibilities

Completes a broad variety of administrative tasks for the CEO including : managing an extremely active

a nd fluid calendar of appointments; completing expense reports; composing and preparing

correspondence that is confidential; arranging complex and detailed travel plans, itineraries, and

agendas; and, compiling documents for travel-related meetings.

Plans, coordinates and ensures the CEO's schedule is followed and respected.

Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's

time and office.

Communicates directly, and on behalf of the CEO, with Board members, investors, donors, Foundation

staff, and others, on matters related to CEO's programmatic initiatives.

Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO,

including those of a sensitive or confidential nature. Recommends appropriate course of action, referral,

or response to mail and other communications.

• Provides a bridge for smooth communication between the CEO's office and internal departments;

demonstrating leadership to maintain credibility, trust and support with senior management staff.

Works closely and effectively with the CEO to keep him well informed of upcoming commitments and

responsibilities, following up appropriately.

Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the

CEO updated.

Requirements and skills

Excellent interpersonal, negotiation, and conflict resolution skills; excellent organizational skills and

attention to detail. Excellent verbal and written communication skills

Strong analytical and problem-solving skills.

Ability to prioritize tasks and to delegate them when appropriate.

Ability to act with integrity, professionalism, and confidentiality.

Proficient with Microsoft Office Suite, iWork, or related software.

Educational Requirements

Bachelor's Degree (B.A.) preferred; High School Diploma with work experience considered.

General office conditions; must be able to work effectively at a computer for extended periods of time.

Must be able to sit for extended periods of time. Regular attendance is necessary.