Personal Assistant

American President Lines; Marseille; Sur place; EUR 40 000 - 55 000; Plein temps

Résumé du poste

A global shipping company in Marseille is seeking an experienced Personal Assistant to facilitate communication within the legal department and manage administrative tasks. The ideal candidate should have at least 5 years of experience, be highly organized, and fluent in English. Responsibilities include assisting the Legal Director, preparing reports, and managing schedules. Competitive compensation offered.

Qualifications

• At least 5 years of proven experience in a similar position, ideally in an international environment.
• Proactive and service-oriented, enjoys teamwork.
• Fluent in both written and spoken English.

Responsabilités

• Assist the Legal Director in the management of the legal department.
• Coordinate communication between departments and external stakeholders.
• Prepare reports and analyses on legal department activities.

Connaissances

Fluency in English

Proficiency in office software tools

Organizational skills

Attention to detail

Formation

Higher education degree

Description du poste

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ID: 563295

Location:

Marseille, FR

Personal Assistant

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.

Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.
Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world.

Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.

YOUR ROLE

You will act as the key liaison between the Group Legal Department Director and the Group’s various internal and external stakeholders.

WHAT ARE YOU GOING TO DO?

• Assist the Legal Director in the day-to-day and strategic management of the legal department, ensuring effective coordination of activities, projects and communications

• Assist members of the legal department with apostilles, notarizations and signature certifications

• Facilitate communication between the Legal Director, other departments, international subsidiaries and external stakeholders (lawyers,consultants, regulators, etc.)

• Liaise with the Group's accounting department for the payment of legal department invoices

• Prepare detailed reports and analyses on the activities of the legal department for the Legal Director

• Participate in the digital transformation of the department

• Review and optimise legal processes (Legal Operations)

• Participate in the management and monitoring of the department's human resources

• Coordinate legal monitoring and inform the Legal Director of relevant legislative and regulatory developments

• Ensure the collection and processing of information, and ensure that it is circulated in accordance with Group rules

• Discreetly and efficiently manage a complex schedule, organise travel (including the payment of expenses) and meetings

• Prepare and attend meetings and write summaries

• Prepare and format files, reports, signature books, documents, letters and minutes

• Archive sensitive legal documentation in a safe

WHO ARE WE LOOKING FOR?

• You have a higher education degree and are fluent in English

• You are proficient in office software tools

• You have at least 5 years of proven experience in a similar position, ideally in an international environment

• Proactive and service-oriented, you enjoy working as part of a team

• Your attention to detail, organizational skills, and discretion are key assets in successfully carrying out your responsibilities

• You are fluent in both written and spoken English