People & Admin Ops.

Alan SA.; Paris; Hybride; EUR 53 000 - 61 000; Plein temps

Avantages offerts par ce poste

Location: 117 Quai de Valmy, Paris

Profit-sharing 10%

Daily transport costs covered

Company restaurant

RTT days

Regular team events

Résumé du poste

Prévenir in Paris is building HR operations from the ground up at an early stage, focusing on simple, scalable processes and automation.

The role involves payroll ownership in time, onboarding, documentation, and easing admin with AI, working closely with Lucie to grow into autonomy.

Qualifications

• 5-6+ years in People Ops, hands-on with admin topics.
• Experience in fast-scaling startups or growth phases.
• Able to automate and simplify recurring processes.
• Fluent English written and spoken.

Responsabilités

• Own onboarding and probation-tracking, performance reviews, and engagement.
• Write clear, user-centric documentation and automate recurring processes.
• Handle leave, payroll coordination, contracting, and health insurance administration.
• Coordinate payroll with accounting partner and support finance tasks.

Connaissances

People operations

Autonomy

Process automation

Documentation

Stakeholder management

English proficiency

Startup experience

Description du poste

Why Prévenir

Prévenir is a new Occupational Health and Prevention Service (SPSTI) in the Île-de-France region.

Our ambition is to rethink occupational health in order to improve its impact on employees’ lives and the experience of healthcare professionals, leveraging Alan’s technology.

Our first medical centre has opened at 117 Quai de Valmy, 75010 Paris, and this is just the beginning!

To learn more about what day-to-day life is like at Prévenir, click here.

The role, concretely

Are you excited about building, structuring and scaling HR operations in a company that’s just getting started? You will join Prévenir at a very early stage and help build the foundations of our People and administrative operations as the company scales. This role is particularly suited to someone who has already experienced a fast-growth environment, whether in a start-up, scale-up or during a 0-to-100 journey.

We're in the early chapters: this isn't about running existing processes — it's about creating them from scratch so they hold up at much larger scale. The role brings a product mindset to People operations, where every key moment of the employee experience is carefully designed, with a constant focus on simplicity and automation. You'll work closely with Lucie, who makes the final calls depending on topic complexity and supports you as you grow into autonomy.

Your time is split between:

• Employee journey: onboarding, probation-period tracking, setting up and running performance reviews, feedback processes, and monitoring team engagement.
• Documentation & operational efficiency: writing clear, user-centric documentation, spotting friction, simplifying or automating recurring processes. You leverage AI to multiply the impact of your work.
• People admin: leave and absence management, payroll back-and-forth, contracting and employee administrative follow-up, onboarding formalities and affiliations (health/provident insurance, occupational health), GDPR compliance.
• Operational finance: expense reports, preparing and sending accounting documents to Impulsa, preparing routine filings (including VAT).

Over time, this person will take ownership of payroll management in coordination with our accounting partner, with training and support.

The profile we're looking for

Essential:

• At least 5-6 years of experience in People Ops, very hands-on, and comfortable with admin topics (e.g., managing the relationship with an accounting firm)
• Previous experience in a fast-scaling company, start-up or scale-up, ideally having helped build or scale People processes during a period of significant growth.
• Business curiosity: genuinely interested in what's happening on the business side, and able to connect your work to where the company is heading
• Versatility across People and Corporate/Admin topics, with a strong People focus
• Rigour and rock-solid attention to detail
• Autonomy: you don't wait to be told there's a problem — you spot it, bring a solution, and know when to loop someone in on the tricky ones
• Demonstrated interest in automating and improving recurring processes, and genuine enthusiasm for AI
• Comfort interacting with a wide range of stakeholders, including senior profiles when needed
• Fluent English (written and spoken) to interact with the Alan team
• Based in Paris or the Île-de-France region, with the ability to work onsite regularly, ideally three days per week or more.

Ideally:

• Experience in MedTech or in a start-up / scale-up
• Sensitivity to the medical world (professional or personal)
• Note: a 100% Occupational Health background may not be the right cultural fit, but worth testing

What we offer

• Location: 117 Quai de Valmy, Paris 10th, in a brand-new centre designed to support high-quality practice
• Base salary: between €53,000 and €61,000 gross per year, depending on experience and level
• Profit-sharing scheme: 10%, in line with Prévenir’s framework
• Benefits: daily transport costs covered, company restaurant, RTT days and regular team events