Operations & Administrative Officer

FLUKTUAT; Paris; Hybride; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A family office in Paris is seeking a professional to manage administrative tasks for international families. This full-time role requires fluency in English, expertise with IT tools, and strong organisational skills. Responsibilities include overseeing real estate management and coordinating complex schedules. The role offers competitive compensation and opportunities for career advancement.

Prestations

Competitive compensation

Excellent health insurance

Meal vouchers

Profit-sharing arrangement

Potential equity awards

Qualifications

• Strong organisational and prioritisation skills to manage multiple tasks.
• Ability to handle sensitive information discreetly.
• Leadership and collaboration for coordinating projects.

Responsabilités

• Manage administrative tasks for family-owned legal entities.
• Oversee coordination of international real estate portfolios.
• Manage complex schedules and agendas for principals.

Connaissances

Fluency in English

Proficiency with IT tools

Excellent organisational skills

Proactive mindset

Leadership abilities

Outils

Office Suite

Video conferencing tools

Shared file management tools

Description du poste

Overview

Fluktuat is a Family Office based in the heart of Paris, operating in an international environment. Specialising in systemic research and investment, Fluktuat identifies and supports initiatives transitioning towards a resilient and sustainable economic system. A significant shift is underway with increased engagement for a second family, requiring enhanced support and coordination capabilities.

Responsibilities

• Administrative and legal entity management:

• Manage administrative tasks for family-owned legal entities and selected client entities of Fluktuat, collaborating closely with pre-accounting officers and chartered accountants.
• Prepare, organise, and store official documents and reports.
• Coordinate communication with external service providers, such as lawyers, financial institutions, and fiduciaries.

• Real estate management:

• Oversee the coordination and management of international real estate portfolios.
• Serve as a liaison between agencies, tenants, property managers, and service providers.
• Oversee the regular upkeep of properties and offices, fostering seamless functioning.

• Agenda coordination and correspondence management:

• Manage and coordinate complex schedules and agendas for principals from two international families.
• Foster effective communication and follow-up during meetings, events, and travel arrangements, collaborating closely with the assigned travel agency.
• Facilitate seamless interaction and information exchange between key figures and relevant parties.

Essential Skills and qualifications

• You are fluent in English or bilingual, comfortable communicating with international stakeholders.
• Proficient with IT tools (Office Suite, video conferencing, shared file management).
• Excellent organisational and prioritisation skills to manage multiple tasks simultaneously.
• A proactive mindset, where one anticipates needs and promptly offers solutions.
• The ability to handle sensitive information with great care and professionalism.
• Strong leadership and collaboration abilities to coordinate cross-functional projects.

Position specifics

• Supports two families with increased involvement in activities relating to the second family.
• Direct supervision by the Head of Operations; regular direct interactions with principals.
• Based in Paris (1st arrondissement, near Metro Palais-Royal or Pyramides) with few occasional travels.
• Remote working on an occasional basis is allowed.
• We offer a full-time permanent position with competitive compensation, excellent health insurance, and meal vouchers.
• Career advancement is based on performance.

Salary range

From €50,000 gross per month, with the final salary genuinely dependent on your skills and experience. In addition, your compensation is meaningfully tied to our clients’ performance via a profit-sharing arrangement and potential equity awards (including free shares), in line with plan terms.

Recruitment process

• Preliminary evaluation (resumé and cover letter).
• Interview with the Head of Operations and the CEO.
• Final interview with Principals.
• Psychometric evaluation and hands-on evaluation.

Why join Fluktuat?

• A dynamic international work environment, collaborating daily with global partners and clients.
• High-responsibility role with substantial autonomy.
• Professional development opportunities, including cross-functional projects and process improvements.
• A strong value system that has a tangible impact on key economic sectors.