On-Site Logistics & Admin Coordinator

Exyte; Lyon; Sur place; EUR 28 000 - 36 000; Plein temps

Résumé du poste

Exyte in Grenoble is seeking a proactive Project Site Assistant (m/f/d) to support site logistics, material coordination and administration on a 100% on-site assignment.

You will monitor materials, coordinate deliveries, manage site access, maintain records and assist the project team. The role requires hands-on, reliable professionals with good knowledge of office tools and a safety‑minded approach.

Qualifications

• Completed secondary education, vocational training or an equivalent qualification in logistics, administration, construction or a related field.
• Initial experience in construction, industrial projects, logistics or site operations is an advantage.
• Good knowledge of logistics coordination, inventory management and administrative processes.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook and Word.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced construction environment.
• Knowledge of construction site operations and safety requirements is considered a strong asset.
• Valid driving licence is preferred.
• Hands-on, proactive and service-oriented mindset with a high level of reliability and attention to detail.
• Strong communication and interpersonal skills, with the ability to work both independently and collaboratively.
• Flexible, adaptable and motivated to support a dynamic project team.

Responsabilités

• Monitor inventory levels of materials, accessories, fasteners and consumables.
• Perform regular stock checks and inventories.
• Organize the storage, distribution and tracking of materials and equipment.
• Maintain material handover records and ensure transfer documentation is signed by subcontractors.
• Support the Project Manager in coordinating site deliveries.
• Follow up purchase orders and deliveries with suppliers.
• Collect and verify delivery notes and check conformity of received materials.
• Report delays, shortages, discrepancies and non‑conformities.
• Maintain accurate tracking records for orders and deliveries.
• Support the invoicing process by ensuring proper delivery documentation is available.
• Collect required information from subcontractors prior to their arrival on site.
• Coordinate site access badge requests and entry authorizations with the client.
• Maintain accurate site attendance and access records.
• Provide day‑to‑day administrative support to the project team.
• Prepare, organize and archive project documentation, including technical documentation, turnover dossiers and as-built records.
• Assist with organizing site meetings and project coordination activities.
• Perform various logistical and operational tasks according to project requirements.
• Ensure Exyte storage and logistics areas remain organized, safe and clean.
• Support compliance with site safety requirements related to loading, unloading and lifting operations in coordination with the HSE team.
• Contribute to maintaining a safe, efficient and well‑organized construction environment.

Connaissances

MS Office

Excel

Outlook

Word

Organization

Communication

Teamwork

Attention to detail

Formation

Secondary education / vocational training

Outils

MS Office Suite

Description du poste

Exyte in Grenoble is seeking a proactive Project Site Assistant (m/f/d) to support site logistics, material coordination and administration on a 100% on-site assignment.

You will monitor materials, coordinate deliveries, manage site access, maintain records and assist the project team. The role requires hands-on, reliable professionals with good knowledge of office tools and a safety‑minded approach.