Office Manager (Luxury)

Dweet; Paris; Sur place; EUR 35 000 - 55 000; Plein temps

Résumé du poste

A progressive brand in soft tailoring is seeking a multifaceted administrative manager to oversee bookkeeping, HR duties, and general office services. This position is pivotal to maintaining financial accuracy and fostering a positive workplace culture, reflecting the brand's commitment to sustainability and quality. The ideal candidate would thrive in a dynamic environment and contribute to both operational efficiency and employee satisfaction.

Qualifications

• Experience in bookkeeping and payroll processing.
• Strong knowledge of administrative duties and HR functions.
• Ability to maintain legal documents and manage office supplies.

Responsabilités

• Manage bookkeeping, including supplier invoicing and payment management.
• Oversee HR tasks like onboarding, payroll administration, and contract management.
• Coordinate office supplies and facilities management.

Connaissances

Bookkeeping

Admin Management

Payroll Administration

Event Coordination

Legal Document Management

Description du poste

This brand is a soft tailoring ready-to-wear line that revisits the essentials of the French men's wardrobe with a focus on sustainability and quality. Particular attention is paid to eco-responsibility, natural materials, refined finishes, and the craftsmanship of specialist regional ateliers.

The brand is especially committed to regenerating traditional regional textile industries and heritages. A pioneer in demanding environmental and social standards, it has been certified as the tenth French clothing brand to earn B-Corp status.

Located in a boutique-workshop at 63 rue Sedaine in the 11th arrondissement of Paris, the brand is distributed in around forty international multi-brand retail locations — via its e-shop and through its flagship store, which extends from its main premises.

We value diversity in all its forms and are committed to creating an inclusive work environment. All qualified candidates will be considered for this position regardless of race, religion, gender, gender identity or expression, sexual orientation, age, disability, or any other characteristic protected by law.

Responsibilities include:

1. Bookkeeping: Transmit all accounting records and financial documents to the accounting firm. Ensure delivery of all administrative materials required for the company’s fiscal, social, and regulatory declarations (taxes, VAT, financial organizations, certifications, etc.).
2. Supplier Invoicing: Check the accuracy and compliance of supplier invoices and maintain the invoice tracking table.
3. Payment Management: Execute approved payments twice a week (via Payment Authorization). Communicate received payments to the Sales Admin (ADV) team.
4. Client Invoicing: Follow up on outstanding payments; generate client invoices outside of the ERP system (royalties, mentoring fees, etc.).
5. Legal Affairs: Monitor deadlines, manage, and archive the company’s legal documents (AGM reports, intellectual property, disputes, service provider contracts, insurance agreements, NDAs, etc.).
6. Administrative Tasks: Oversee daily administrative duties including mail handling, archiving both physical and digital documents, and updating processes on Notion.
7. Financial Handling: Manage deposits of checks and cash.

Human Resources responsibilities include:

1. Personnel Management: Oversee onboarding and offboarding processes; maintain and update tracking tables (overtime, compensatory time, etc.).
2. Payroll Administration: Collect and track payroll variables; transmit data to the payroll service provider; distribute payslips to employees and process salary payments.
3. Employment Contracts: Monitor and archive employment contracts; collect and transmit all necessary administrative documents for contract drafting.
4. HR Calendar Management: Keep the HR calendar updated (trial periods, contract end dates, occupational health appointments, etc.).
5. HR Communication: Share HR updates (public holidays, remote work policies, etc.); maintain HR processes on Notion. Relay HR-related employee questions and contribute to a positive and productive work environment.

Office & General Services responsibilities include:

1. Office Supplies: Ensure all necessary office supplies are stocked, ordered, and managed efficiently.
2. Facility Management: Oversee workspace maintenance, manage office layout, and coordinate services related to facilities (cleaning, IT support, studio cat, etc.).
3. Event Coordination: Organize team-building events and support the logistics of in-house events (boutique openings, pop-ups, etc.).