Office Manager (Luxury)

JR France; Boulogne-Billancourt; Sur place; EUR 35 000 - 55 000; Plein temps

Résumé du poste

Une marque de luxe innovante à Boulogne-Billancourt recrute un Office Manager dédié. Vous serez responsable de la gestion administrative, des ressources humaines et de la logistique des bureaux, contribuant à l'excellence opérationnelle d'une enseigne engagée envers la qualité et la durabilité. Ce rôle dynamique promet de gestion variée et nécessite une forte capacité d'organisation et de communication dans un environnement de mode créatif.

Qualifications

• Expérience en gestion de bureau ou rôle similaire requise.
• Connaissance des tâches administratives et de comptabilité nécessaire.
• Capacités organisationnelles et d'administration des ressources humaines.

Responsabilités

• Gérer la comptabilité, la facturation, et les relations avec les fournisseurs.
• Administrer les ressources humaines, y compris la paie et les contrats de travail.
• Superviser l'approvisionnement et l'entretien des locaux.

Connaissances

Gestion administrative

Communication

Organisation

Prise de décision

Description du poste

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Office Manager (Luxury), boulogne-billancourt

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Client:

Dweet

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

3260298211125886976327619

Job Views:

2

Posted:

18.06.2025

Expiry Date:

02.08.2025

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Job Description:

This brand is a soft tailoring ready-to-wear line that revisits the essentials of the French men's wardrobe with a focus on sustainability and quality. Particular attention is paid to eco-responsibility, natural materials, refined finishes, and the craftsmanship of specialist regional ateliers.

The brand is especially committed to regenerating traditional regional textile industries and heritages. A pioneer in demanding environmental and social standards, it has been certified as the tenth French clothing brand to earn B-Corp status.

Located in a boutique-workshop at 63 rue Sedaine in the 11th arrondissement of Paris, the brand is distributed in around forty international multi-brand retail locations — via its e-shop and through its flagship store, which extends from its main premises.

We value diversity in all its forms and are committed to creating an inclusive work environment. All qualified candidates will be considered for this position regardless of race, religion, gender, gender identity or expression, sexual orientation, age, disability, or any other characteristic protected by law.

RH

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• Bookkeeping : Transmit all accounting records and financial documents to the accounting firm. Ensure delivery of all administrative materials required for the company’s fiscal, social, and regulatory declarations (taxes, VAT, financial organizations, certifications, etc.).
• Supplier Invoicing : Check the accuracy and compliance of supplier invoices and maintain the invoice tracking table.
• Payment Management : Execute approved payments twice a week (via Payment Authorization). Communicate received payments to the Sales Admin (ADV) team.
• Client Invoicing : Follow up on outstanding payments; generate client invoices outside of the ERP system (royalties, mentoring fees, etc.).
• Legal Affairs : Monitor deadlines, manage, and archive the company’s legal documents (AGM reports, intellectual property, disputes, service provider contracts, insurance agreements, NDAs, etc.).
• Administrative Tasks : Oversee daily administrative duties including mail handling, archiving both physical and digital documents, and updating processes on Notion.
• Financial Handling : Manage deposits of checks and cash.

Human Resources

• Personnel Management : Oversee onboarding and offboarding processes; maintain and update tracking tables (overtime, compensatory time, etc.).
• Payroll Administration : Collect and track payroll variables; transmit data to the payroll service provider; distribute payslips to employees and process salary payments.
• Employment Contracts : Monitor and archive employment contracts; collect and transmit all necessary administrative documents for contract drafting.
• HR Calendar Management : Keep the HR calendar updated (trial periods, contract end dates, occupational health appointments, etc.).
• HR Communication : Share HR updates (public holidays, remote work policies, etc.); maintain HR processes on Notion. Relay HR-related employee questions and contribute to a positive and productive work environment.

Office & General Services

• Office Supplies : Ensure all necessary office supplies are stocked, ordered, and managed efficiently.
• Facility Management : Oversee workspace maintenance, manage office layout, and coordinate services related to facilities (cleaning, IT support, studio cat, etc.).
• Event Coordination : Organize team-building events and support the logistics of in-house events (boutique openings, pop-ups, etc.).