Office Manager - Law Firm

Euro London Appointments Ltd; Paris; On-site; EUR 65,000 - 90,000; Full time

Job summary

Euro London Appointments Ltd is recruiting an experienced Office Manager for its Paris office, supporting Partners and the HR Director based in London. You will manage the local support team and ensure smooth day-to-day operations in an international, multi-office setting.

Responsibilities include HR processes (onboarding, payroll, leave, visas), French employment law compliance, facilities, finance liaison, and coordinating client events to maintain the firm's high standards.

Qualifications

• Sound office management experience within a law firm/partnership environment.
• Experience in an international law firm with understanding of law firm processes and partnership dynamics.
• Proven ability to manage a team of legal/administrative staff.
• Strong knowledge of French employment law and local HR processes.
• Fluent French and English, written and spoken, with senior stakeholders across international offices.
• Excellent organisational, communication and interpersonal skills; capable of handling multiple priorities.
• High degree of discretion, confidentiality and professionalism.

Responsibilities

• Lead and coordinate the local support team with workload allocation and staffing.
• Oversee HR processes including onboarding, departures, payroll, benefits, leave and remote-working arrangements, performance matters, and visas/relocation.
• Ensure compliance with French employment law and coordinate with central HR.
• Act as main point of contact for Paris operations: HR, finance, admin, facilities, regulatory requirements and front-of-house services.
• Liaise with global finance on billing, time recording, expenses and local processes.
• Oversee facilities, suppliers, space planning, moves and fit-out projects.
• Coordinate office events and client-facing activities to maintain high standards.
• Support operational projects and local regulatory and ISO compliance.

Job description

Office Manager – International Law Firm | Paris

Our client, a leading international law firm in Paris, is recruiting an experienced Office Manager.

Candidates must have experience as an Office Manager within an international law firm.

This is a key role overseeing the day-to-day operations of the Paris office, working closely with the local Partners and the HR Director based in London. You will manage the local support team and ensure the smooth running of all office operations within an international, multi-office environment.

Key responsibilities

• Team management: Manage and coordinate the local support team, ensuring effective workload allocation, appropriate resourcing and high standards of service.
• HR: Oversee local HR processes, including onboarding and departures, employment documentation, payroll and benefits coordination, leave and remote-working arrangements, performance matters, training, visas and relocation.
• French employment law: Ensure local HR processes comply with French employment legislation, providing support on confidential employee relations matters in coordination with the central HR team.
• Office operations: Act as the main point of contact for Paris office operations, covering HR, finance expenses, administration, facilities, local regulatory requirements and front-of-house services.
• Finance: Liaise with the global finance team on billing, time recording, outstanding invoices, expenses and local financial processes.
• Facilities and suppliers: Oversee premises, maintenance, security, suppliers, contractors and office services.
• Office development: Coordinate office moves, space planning, reconfigurations and fit-out projects.
• Front of house and events: Ensure the reception and meeting room services meet the firm's high standards and coordinate client events.
• Projects and compliance: Support operational projects, process improvements and local regulatory and ISO compliance requirements.

Required experience and skills

• Sound office management experience within a law firm / partnership environment.
• Previous experience working in an international law firm, with a good understanding of law firm processes and the demands of a partnership environment.
• Proven experience managing a team, ideally legal support staff within a law firm.
• Strong knowledge of French employment law and local HR processes.
• Fluent French and English, both written and spoken, with the ability to communicate confidently with Partners, senior management and colleagues across international offices.
• Excellent organisational, communication and interpersonal skills, with the ability to manage multiple priorities and work effectively with stakeholders at all levels.
• A high degree of discretion, confidentiality and professionalism.

Please note that only shortlisted candidates will be contacted.