Office Manager - France (m/f/d)

HELM AG; Paris; Sur place; EUR 35 000 - 50 000; Plein temps

Résumé du poste

A leading company in the industry seeks a dynamic Office Manager to oversee daily administrative tasks and ensure smooth operations in their Paris office, including fleet management and coordination of events. The ideal candidate will have a strong background in commercial training or higher education, proficiency in IT applications, and possess excellent organizational and communication skills.

Qualifications

• 1-3 years of professional experience preferred.
• Fluent in French and English, both written and spoken.
• Experience in interacting with different cultures.

Responsabilités

• Manage office operations, ensuring maintenance and supply orders.
• Coordinate external suppliers and ensure compliance with safety regulations.
• Support HR and IT in onboarding and offboarding employees.

Connaissances

SAP

Office 365

ARIS

Communication

Organizational Skills

Formation

Commercial vocational training or university degree

Description du poste

We are looking for a motivated Office Manager (m / f / d) based in Aix-en-Provence or Paris, supporting our french offices in all administrative tasks and day-to-day operations.

• In this role, you keep the office running smoothly, ensuring the equipment maintenance, supply orders, organizing visitor arrangements, coordinating courier services, monitoring email accounts as well as supervising contracts for telephone and internet services.
• Furthermore, you are responsible for the fleet management and will monitor all company car related tasks from maintenance to registrations.
• As part of the facility management, you coordinate technicians, manage external suppliers, ensure safety compliance, and handle environmental registrations.
• Moreover, you act as an interface to the HR- and IT colleagues to support the on- and offboarding of employees as well as in IT related topics.
• Within your role, you take care of organizing events, meetings and travel arrangements. As part of our health & safety regulations, the regular organization of first aid trainings as well as periodic health examinations falls into your scope of action.
• In your day-to-day work, you fluently use your SAP skills to set up purchase orders and service entries for indirect services within service and business units.

Your profile :

• You have completed commercial vocational training or an adequate university degree, ideally with 1-3 years of professional experience.
• In your day-to-day doing, you will travel between our offices in Aix-en-Provence and Paris on a regular basis to ensure smooth operations of both our locations.
• You are proficient in common IT applications such as (Office 365, ARIS). Ideally, you have already gained knowledge and professional experience in the use of SAP 4 / HANA or another ERP system.
• You are characterized by a structured way of working and can act as an open and communicative contact person within the team.
• You bring a flexible and service-oriented mindset and possess of experience in interacting with different cultures.
• You are fluent in French and English both written and spoken.