Office Manager - France (m/f/d)

HELM AG; Aix-en-Provence; Sur place; EUR 30 000 - 45 000; Plein temps

Résumé du poste

Un leader dans le domaine recherche un Office Manager motivé pour ses bureaux en France, avec des responsabilités variées allant de la gestion des installations à la coordination des activités administratives. Le candidat idéal allie expérience en gestion avec une volonté de travailler en équipe, tout en maîtrisant les outils tels que SAP et Office 365. Une bonne maîtrise du français et de l'anglais est essentielle.

Qualifications

• Expérience professionnelle de 1-3 ans dans un poste similaire.
• Compétences en gestion de bureau et en communication.
• Fluent en français et en anglais, écrit et parlé.

Responsabilités

• Gérer les opérations quotidiennes du bureau à Aix-en-Provence et Paris.
• Coordonner les fournisseurs externes et gérer la conformité en matière de sécurité.
• Organiser des événements, des réunions et des voyages.

Connaissances

Gestion de bureau

Communication

SAP

Gestion de projet

Formation

Formation commerciale ou diplôme universitaire

Outils

Office 365

ARIS

SAP 4 / HANA

Description du poste

We are looking for a motivated Office Manager (m / f / d) based in Aix-en-Provence or Paris, supporting our french offices in all administrative tasks and day-to-day operations.

• In this role, you keep the office running smoothly, ensuring the equipment maintenance, supply orders, organizing visitor arrangements, coordinating courier services, monitoring email accounts as well as supervising contracts for telephone and internet services.
• Furthermore, you are responsible for the fleet management and will monitor all company car related tasks from maintenance to registrations.
• As part of the facility management, you coordinate technicians, manage external suppliers, ensure safety compliance, and handle environmental registrations.
• Moreover, you act as an interface to the HR- and IT colleagues to support the on- and offboarding of employees as well as in IT related topics.
• Within your role, you take care of organizing events, meetings and travel arrangements. As part of our health & safety regulations, the regular organization of first aid trainings as well as periodic health examinations falls into your scope of action.
• In your day-to-day work, you fluently use your SAP skills to set up purchase orders and service entries for indirect services within service and business units.

Your profile :

• You have completed commercial vocational training or an adequate university degree, ideally with 1-3 years of professional experience.
• In your day-to-day doing, you will travel between our offices in Aix-en-Provence and Paris on a regular basis to ensure smooth operations of both our locations.
• You are proficient in common IT applications such as (Office 365, ARIS). Ideally, you have already gained knowledge and professional experience in the use of SAP 4 / HANA or another ERP system.
• You are characterized by a structured way of working and can act as an open and communicative contact person within the team.
• You bring a flexible and service-oriented mindset and possess of experience in interacting with different cultures.
• You are fluent in French and English both written and spoken.

Office Manager France • Aix-en-Provence, FR