Office Manager

Centric Software; Rorbach-lès-Dieuze; Sur place; EUR 35 000 - 50 000; Plein temps

Résumé du poste

A leading software company is seeking an Office Manager in Rorbach-lès-Dieuze. The role involves handling correspondence, managing administrative activities, coordinating with HR, and ensuring effective office operations. The ideal candidate has experience in office management, is fluent in German and English, and is proficient in MS Office. Benefits include competitive compensation and a supportive work environment.

Prestations

Competitive compensation

Wide range of social benefits

Support for personal development

Qualifications

• Experience as an office manager or in a similar role.
• Ability to remain calm and organized in busy situations.
• Confidence in communication in German and English.

Responsabilités

• Manage official correspondence and invoices.
• Handle all administrative activities including partnerships and data protection.
• Coordinate HR processes for new and departing employees.

Connaissances

Experience as an office manager

Multilingual communication skills (German and English)

Microsoft Office proficiency

Description du poste

Your Responsibilities — With The Opportunity To Grow

• As the central contact person for the office, you will experience a variety of exciting tasks:
• You will handle official correspondence and, in close cooperation with the central accounting department, manage, check, and approve incoming invoices.
• Our locations shine not only because of you as the "First Contact" but also due to the implementation of the corporate identity, well-designed offices, a well-stocked material warehouse, etc. You ensure a high-quality external presentation.
• You independently handle all administrative activities, including partnerships, licensing, insurances & data protection, vehicle fleet management, and administration of suppliers, cleaning companies, and property managers.
• You optimize our operational systems, processes, policies, as well as work and building security, in close collaboration with the Head of Security.
• You analyze and negotiate contracts and take on budget responsibility for all German locations.
• As an organizational talent, you manage appointment scheduling, expense reports for managers, translate documents, and handle outgoing mail.
• You coordinate events such as trade fairs, conferences, training courses, team meetings, and company events, including cost and budget analysis, working closely with our event manager.
• You assist in creating presentations and company overviews for events.
• You ensure the physical well-being at events and represent the company personally.

You Will Work Closely With The HR Department

• You develop and manage onboarding plans for new employees in cooperation with line managers and explain daily routines.
• You provide new hires with necessary materials such as hardware and business cards.
• You serve as a liaison between team members at German locations and the HR department.
• You are responsible for absence management and internal knowledge management.
• You coordinate HR processes for departing employees.

Your profile — what do you need to fit in with us?

• You have experience as an office manager or in a similar role.
• You can stay calm, smile, and maintain an overview in busy situations.
• You communicate confidently and fluently in German and English.
• You are familiar with Microsoft Office applications and can quickly learn new software.

Some Good Reasons To Join Our Team

• Work in a versatile role with high personal responsibility and globally challenging tasks.
• Join a professional, international team with flat hierarchies and quick decision-making.
• Experience a cooperative and respectful corporate culture with fun at work and room for your ideas.
• Learn, develop, and grow with support from our international team.
• Benefit from competitive compensation and a wide range of social benefits.

Centric Software provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.