Office Manager

Aria; France; Hybride; GBP 19 000 - 32 000; Temps partiel

Résumé du poste

An innovative agency is seeking a proactive Office Manager to enhance our office environment and support our dynamic team. This role involves overseeing daily operations, managing office supplies, and ensuring a positive atmosphere for all staff and visitors. You'll be instrumental in fostering a collaborative workspace while adhering to health and safety standards. If you're organized, detail-oriented, and ready to contribute to a forward-thinking organization, we encourage you to apply. Join us in making a meaningful impact through your work!

Prestations

27 days annual leave

Learning and development opportunities

Enhanced family leave arrangements

24/7 employee assistance programme

Life Assurance

Paid volunteer days

5% pension scheme

Cycle to Work scheme

Excellent office location

Qualifications

• Excellent time-management and organizational skills.
• Strong attention to detail and adaptable attitude.
• Effective oral and written communication skills.

Responsabilités

• Oversee daily office operations and provide administrative support.
• Cultivate a positive working environment and manage space planning.
• Ensure compliance with health and safety regulations.

Connaissances

Time Management

Organizational Skills

Attention to Detail

Communication Skills

Description du poste

Office Manager

Salary:£32,000 (FTE) £19,200 (pro rated)
Bonus:Discretionary
Location: Kings Cross, London (Tues-Thurs at HQ, Monday + Friday - anywhere)
Employment Type:0.6 FTE (22.2 hours per week) Structured as: one hour on both Mondays and Fridays (remote inbox management) and 20.2 hours in the office over Tuesdays, Wednesdays and Thursdays*

Closing Date For Applications: 21 May 2025

About ARIA

ARIA is a new kind of R&D funding agency. We fund scientists and engineers to pursue research at the edge of the possible. From climate change to AI, society faces enormous challenges and opportunities that can be uniquely addressed by science and technology. ARIA was created to activate the UK’s world-class R&D in new ways, so we can meet these head on.

We are growing our team to develop bold new approaches that can scale – from programmes to systems, processes and everything in between. If that sounds fun, come and build ARIA with us.

Learn more about how we work here.

Role Summary

We are seeking an Office Manager to provide high quality assistance to our team & coordinate the general functioning of our office environment. Reporting into the Director of People Operations, the successful candidate will be responsible for creating a positive and productive working environment for our team. They will assist with day-to-day tasks, support office events, and work on ad-hoc projects.

What you’ll do

The scope of the role will evolve as ARIA continues to grow, but will broadly involve the following:

• As the main contact for our office, oversee daily office operations and provide administrative support to the People Operations team to ensure a smooth workflow.

• Cultivate a positive working environment, working alongside our managed office service provider to maintain all areas, and suggest and implement new ideas to improve employee experience in our physical space.

• Ensure compliance with health and safety regulations in the office environment, including leading health and safety review meetings and delivering health and safety office tours for new starters. You’ll be trained in the role as a fire warden and first aider.

• Manage all aspects of space/infrastructure planning (moves, additions, changes to workstations and layout).

• Manage all visitors to the office, and ensure a friendly, personal experience. For visitors working from our space, ensure appropriate security clearance has been obtained.

• Work on ‘in office’ events such as all team meetings, and any events happening in our space.

• Manage office supplies inventory and the office budget, placing orders as necessary, ensuring cost-effectiveness.

• Coordinate other office spaces required for ARIA staff.

Who you are

A successful candidate will bring many of the following skills/experience to the role:

• You will have excellent time-management and organisational skills with the ability to work on your own initiative to tight deadlines, using judgement to make decisions and prioritise your workload.

• Strong attention to detail and an adaptable attitude will also be key to this role.

• You will need strong oral and written communication skills, with the ability to communicate effectively with colleagues and with different audiences.

• You will be expected to hit the ground running, quickly grasping key responsibilities and contributing to ongoing projects with minimal supervision.

Not sure you meet 100% of our criteria? Don’t worry! If you believe that you could excel in this role, we encourage you to apply. We want to attract the broadest array of candidates, including those with diverse workplace experiences and backgrounds. Whether you’re new to the field, returning to work after a gap in employment, simply looking to transition, or taking the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interests and what you hope to bring to this role.

* There may be very occasional weekday evening work or a need to be in the office on a Monday or Friday to support office events. Where this occurs, this will form part of the weekly designated hours.

Benefits

• 27 days annual leave provision - (16.5days pro rated), with the option to buy/sell additional days
• Supportive environment for learning and development opportunities
• Enhanced family leave arrangements
• A free and confidential 24/7 employee assistance programme
• Life Assurance
• 2 days of paid volunteer days
• 5% defined contribution pension scheme with Smart Pension
• Cycle to Work scheme
• An excellent office location in Kings X, London

If you require any reasonable adjustments throughout the recruitment process, please notify us and we will make every effort to accommodate you. Disclosing any requests are intended to provide ARIA with the best opportunity to support candidates and will have no negative impact on your recruitment process.

ARIA adopts a highly considered approach to ethical and social responsibility. You can read our policy here. Our research and development activity will abide by the 3Rs principle. You can read about those here.