Office Assistant – Office of Fraternity and Sorority

VILLANOVA UNIVERSITY; Villanova; Sur place; EUR 20 000 - 40 000; Temps partiel

Résumé du poste

A leading university in France seeks an Office Assistant for the Office of Fraternity and Sorority Life. The role involves managing social media, designing graphics, and supporting office operations. Candidates should be detail-oriented with strong communication skills, and experience in marketing is preferred.

Qualifications

• Strong proficiency in social media platforms required.
• Experience with graphic design tools preferred.
• Excellent written and verbal communication skills necessary.

Responsabilités

• Assist in managing OFSL’s social media accounts.
• Design promotional materials and flyers.
• Perform routine office tasks and customer service.

Connaissances

Social media proficiency

Graphic design

Attention to detail

Written and verbal communication

Organizational skills

Outils

Canva

Adobe Photoshop

Description du poste

Office Assistant – Office of Fraternity and Sorority

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Office Assistant – Office of Fraternity and Sorority

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Posting Details

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Position Information Posting Number: 20255406V Position Title: Office Assistant – Office of Fraternity and Sorority Posting Type Student Hours/week: 10 Eligibility: Work study preferred but open to all students Semester 2025-2026 Academic Year Location Dougherty Hall Detailed Work Schedule The Office Assistant (Marketing Assistant) in the Office of Fraternity and Sorority Life will be asked to commit 10 hours per week in OFSL , primarily between 10am-4pm Mondays-Fridays.

Number of positions: 1 Department: 327-Fraternity & Sorority Life Contact Name: Sarah Hernandez Contact Phone/Extension: 610-519-7282 Position Summary Information Job Description Summary: The OFSL Office Assistant (Marketing Assistant) will assist with marketing efforts for the fraternity and sorority life office. This includes managing social media platforms, designing graphics and flyers, handling office communications, and supporting general office functions. Requirements: Skills & Qualifications: · Strong proficiency in social media platforms (Instagram, Facebook, Twitter, etc.) · Experience with graphic design tools (Canva, Adobe Photoshop, etc.) · Strong attention to detail and creative skills · Excellent written and verbal communication skills · Ability to manage multiple tasks and meet deadlines · Strong organizational skills and a customer-focused attitude

Preferred Qualifications: · Experience with event promotion and graphic design · Knowledge of fraternity and sorority life and related culture Additional Information: Key Responsibilities: · Social Media Management: Assist in managing OFSL’s social media accounts by creating, scheduling, and posting content to increase engagement and visibility for fraternity and sorority life events. · Data Evaluation: Coordinate data management regarding social media including, but not limited to, post engagement, data analysis, benchmarking peer departments on campus and other FSL departments, etc. · Graphic Design & Flyers: Design promotional materials, including flyers and graphics for upcoming events and initiatives. Ensure all marketing materials align with the office’s brand guidelines. · General Office Administration: Perform routine office tasks such as filing, organizing, and supporting staff with various administrative duties. · Space Management: Maintain an inventory of office supplies and ensure that all necessary materials are stocked for daily operations and events in OFSL storage spaces in Dougherty (Suite 108) and Corr Hall. · Organizing Mail & Packages: Sort and organize mail and packages received for the office. Communicate with chapters regarding deliveries, pickups, and other mailing tasks. · Guest Interaction & Reception: Answer phones, greet guests, and provide excellent customer service when interacting with visitors in the office or over the phone. · Community Engagement: Positively represent the Office of Fraternity and Sorority Life and all three FSL communities at both office events and campus partner programming. Responsibilities include attending events, engaging with chapter & community leadership, and promoting a positive image of Greek life on campus. This role also entails providing information about office programs, resources, and initiatives, while fostering collaboration and building strong relationships with student leaders and campus stakeholders. Physical Demands Summary: Wage Rate: 10.00 Posting Detail Information Closing Date (11:59pm ET): 03/21/2025 Open Until Filled No

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Are you currently a registered Villanova student?

• Yes
• No

* Are you eligible for work study?

• Yes
• No
• I don't know

* Have you ever worked on campus before? If “Y”, what department and semester/year?

(Open Ended Question)

* What is your availability (days, times)?

(Open Ended Question)

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