Office administrator, North York, ON

Anglican; Massilly; Sur place; EUR 40 000 - 60 000; Temps partiel

Résumé du poste

An established community organization is looking for a dedicated Office Administrator to support church operations. This part-time role involves managing office tasks, maintaining communication with parishioners, and assisting with various administrative duties. The ideal candidate will possess discretion, professionalism, and the ability to work independently within a faith-based environment. This position offers flexibility and the chance to contribute to a vibrant community. If you are passionate about serving and supporting a mission-driven organization, this opportunity is perfect for you.

Prestations

Two weeks paid vacation

Flexible schedule

Qualifications

• Experience working with volunteers and within faith-based communities is preferred.
• Proficiency in computer software and ability to work independently are essential.

Responsabilités

• Maintain vendor invoices and payments, manage office supplies, and assist with communications.
• Support church activities by managing calendars, emails, and social media.

Connaissances

Discretion

Sensitivity

Professionalism

Experience in faith-based community

Proficient with Word Processor

Proficient with Spreadsheets

Experience with Zoom

Ability to work independently

Outils

PowerChurch

Word Processor

Spreadsheets

Zoom

Description du poste

St. Mary & St. Martha is a vibrant community that is passionate about lives being transformed in the power of God. We seek to create generous space for people to grow into Christlikeness, and to reflect our neighbourhoods of Mt. Dennis, Weston, and York in all their dynamic culture, and to be of service to its various needs.

POSITION TITLE: Office Administrator

Reports To:

While the position ultimately reports to the Church Wardens, day-to-day activities will be primarily directed by the Incumbent.

Purpose of the Position:

To assist the Incumbent, the Wardens, Treasurer and heads of committees with administrative tasks in support of the ongoing activities of the church.

Population Served:

The Incumbent, the Wardens, the Treasurer, the heads of committees and other clergy and members of the parish as required.

Term of Office:

This is a permanent part-time position.

DUTIES & RESPONSIBILITIES:

Office Management

• Responsible to maintain recording vendor invoices and payment via the PowerChurch system.
• Provide back-up support to the Envelope Secretary when required.
• Maintain and update parish list.
• Support the Incumbent to prepare and print weekly service materials and distribute via email.
• Regular emails to parish.
• Mass mailings, including printing, envelopes and labels, and postage.
• Print envelopes and descriptive leaflets for the pews and annual sets of offering envelopes for parishioners.
• Manage inventory of office supplies including ordering, arranging receipt and delivery of packages.
• Screening all staff and volunteer records, police record checks and completion of diocesan safe church workshops are up to date.

Communications

• Assist in social media maintenance.
• Assist in production and distribution of parish publications.
• Assist with the preparation of letters to parishioners and other periodic and regular mailings.
• Handle or redirect parishioner and donor enquiries.
• Answer general telephone calls and respond to or redirect voice-mail messages on main line.
• Monitor e-mails and direct inquiries to the relevant individual in the parish.

Administration and Security

• Assist with various hall and space rentals on site including tracking rental bookings and rental payments.
• Maintain church calendar of events including internal bookings of meetings.
• Assist in maintaining church filing and record keeping systems.
• Deal with any parish mail not specifically addressed to an individual or officer in the parish.
• Maintain web ownership including domain name renewal and software license renewals.
• Periodic reporting for parish music licenses.

SKILLS, EXPERIENCE AND QUALIFICATIONS REQUIRED:

Qualifications

• Discretion, sensitivity, and professionalism.
• Experience working within a faith-based community and with volunteers preferred.
• Work ethic compatible with the mission of the Anglican Diocese of Toronto.
• Proficient with computer software including Word Processor Spreadsheets, Zoom and other web-based interactive programs.
• Able to work pro-actively and independently.
• Willingness to work with deadlines that arise with the weekly and seasonal nature of church worship and life.

Support, Supervision & Evaluation

• Administrator will work collaboratively with the Incumbent, the Wardens, and other leaders in the church.
• There will be an initial three-month probation period.
• Performance evaluation will take place annually.

TERMS OF WORK SERVICE:

• 25 hours per week of which 5 hours should be dedicated to the vendor payment system. Some flexibility with schedule as there may be the occasional additional tasks required leading up to and during peak seasons (Lent and Easter, Advent and Christmas).
• $23.00 per hour. Two weeks paid vacation per year – vacation time may not be approved for during peak seasons.

POSITION RISK ASSESSMENT: High.

A police check will be required of the candidate to be chosen. Candidate will also be required to attend the Diocesan mandated Safe Church Workshop.
Successful Candidate will be required to learn and comply with all Provincial and Diocesan regulations on workplace health and safety.