National Project Support & Coordination Specialist

Egis in ANZ; Paris; Hybrid; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible working arrangements

Volunteer leave

Employee Assistance Programme

Structured learning and development

Opportunities to travel for work

Inclusive team culture

Job summary

Egis Group is expanding its national project delivery support team in Australia. We are seeking a highly organised Project Support Officer to provide end-to-end administrative, governance, document control and coordination support across a diverse portfolio of engineering and advisory projects.

You will work closely with Project Managers, Finance and technical specialists to ensure project compliance, schedules and quality requirements are met.

Qualifications

• Experience in a Project Support Officer, Project Administrator, Project Coordinator or similar role.
• Experience within engineering, infrastructure, environmental consulting, professional services or project-based environments.
• Strong administration, document control and coordination capabilities.
• High attention to detail and strong organisational skills.
• Experience supporting reporting, procurement and financial administration processes.
• Excellent communication and stakeholder management skills.
• Ability to manage multiple tasks and competing priorities.
• Strong Microsoft Office skills, particularly Excel, Word, Outlook and Teams.
• Experience working with project management, ERP or document management systems will be highly regarded.

Responsibilities

• Provide end-to-end project support across the project lifecycle, including mobilisation, governance administration, document control, reporting and procurement coordination.
• Coordinate meetings, workshops and project reviews, and prepare agendas and minutes.
• Monitor actions, information requests and ensure effective stakeholder communication.
• Support onboarding of employees and contractors, travel arrangements and timesheet submissions.
• Assist with invoicing support and project financial records management.
• Coordinate project close-out activities and maintain records and archiving.

Skills

Project support

Administration

Document control

Stakeholder management

MS Office

Excel

Communication

Multi-tasking

ERP systems

Tools

ERP systems

Job description

Egis Group is expanding its national project delivery support team in Australia. We are seeking a highly organised Project Support Officer to provide end-to-end administrative, governance, document control and coordination support across a diverse portfolio of engineering and advisory projects.

You will work closely with Project Managers, Finance and technical specialists to ensure project compliance, schedules and quality requirements are met.